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Executive Assistant

4 months ago

PointeClaire, Canada My Family Canada Full time

Are you looking for a new administrative challenge?

Are you interested in a career in wholesale consumer goods or the pet industry?

MyFamily Canada Distribution the exclusive Canadian distributor of MyFamily pet ID tags and Techla engraving machines is seeking to fill the role of **Executive Assistant**

The Executive Personal Assistant will be accountable for supporting the personal, administrative, organizational, and daily needs of our president / CEO
- Maintain and monitor the President / CEO calendar by coordinating appointments, meetings and facilitate prioritized response to matters requiring attention.
- Draft communications on behalf of the President / CEO as required
- Review all documents, reports, and correspondence and prepared for executive for format, content, grammar, spelling and make edits as necessary.
- Create and maintain executive filing system, including process improvements and digitization.
- Identify and respond to requests confidently and be a professional representative of the executive.

**Responsibilities**
- Schedule and coordinate appointments and meetings
- Organize and maintain physical and digital files and Perform general administrative tasks such as data entry and document preparation etc.
- Assist with project coordination and completion of assigned tasks
- Act as a liaison between various internal and external stakeholders
- Anticipate needs and develop solutions

**- You will be asked to take on special projects or initiatives that don’t fall under a specific coworker or department.**
- **Requirements**_
- Strong organizational and time management skills
- Propensity to cope with quickly shifting priorities with patience and flexibility
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint, )
- Ability to prioritize and manage multiple tasks with attention to detail
- Strong interpersonal skills and the ability to work collaboratively with a team
- Positive attitude, patience for detail, a high degree of self-awareness, personal accountability and integrity, and a drive to get things done.
- 5+ years’ experience in a past similar role.
- Post-secondary education in business management or administration a definite asset
- English Native Fluency.
- French Working Fluency.

Spanish Would be an asset.
- Sense of humour

**Salary**: $50,000.00-$60,000.00 per year

**Benefits**:

- Casual dress
- Extended health care
- On-site parking
- Store discount

Schedule:

- Monday to Friday

Ability to commute/relocate:

- POINTE-CLAIRE, QC: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (required)
- French (required)
- Spanish (preferred)

Licence/Certification:

- Driving Licence (required)

Willingness to travel:

- 25% (preferred)

Work Location: One location