Executive Assistant
2 months ago
**Active Dynamics** **is a progressive OEM supplier that designs, tests, and manufactures unique solutions for multiple systems and multiple industries. These full-service, end-to-end capabilities are paired with a collaborative, creative approach, global reach, and agile structure to offer real-world benefits in terms of turnaround time, cost, service, and customization. We're always growing, always evolving, and always finding new ways to bring meaningful value to our customers and partners.
As a world leader in the design and manufacturing industry, Active Dynamics is seeking an eager and enthusiastic **Executive Assistant** to join our successful Toronto team immediately. We are looking for a talent with solid professional skills that can provide organizational effectiveness and efficiency to the CEO's Office and to the company.
**Position Overview**:
The Executive Assistant is responsible for a wide variety of administrative duties in support of the CEO Office and Director, Business Excellence. The required tasks include but are not limited to assisting in daily office needs, setting up meetings and conference calls, taking minutes, booking travel and accommodations, managing the Board of Directors (BOD) meetings logistics, and working collaboratively with all areas of the business.
**Reporting to**:CEO of Active Dynamics and the Director, of Business Excellence.
**What you will be doing**:
- Developing appropriate management solutions and forwarding these solutions for consideration
- Supports executive leaders to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities
- Receive and screen all inbound telephone calls and visitors to the Executive Office
- Handles sensitive information appropriately and uses good judgment in problem-solving
- Complete various reports including expense
- For various highly confidential meetings including board, board committee, and staff meetings, arrange all aspects; prepare, attend meetings and document minutes, track action items and maintain meeting evaluation statistics.
- Prepare travel schedules, book travel arrangements, and make reservations for the CEO
- Acts as a contact for all “day-off” activities
- Develops and cultivates collaborative relationships with peers, employees, the Board of Directors, the Executive Leadership Team, and external partners
- Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail
- Provides sophisticated calendar management to promote maximum productivity; Prioritizes inquiries and requests and troubleshoots conflicts
- Presents a positive and professional image of the office to all visitors, suppliers, inquirers, and other interactions
**What you bring along**:
- University Degree or College Diploma required, preferably in Business Administration, Marketing or Public Relations
- At least 2 years of work experience in office management systems and procedures experience in a professional set-up
- Strong knowledge of general office procedures involving procurement, travel arrangements, meeting logistics, and event planning
- Superior time management and organizational skills, multitasking skills, and the ability to prioritize tasks with mínimal supervision
- Expert skills in Microsoft Outlook, Excel, Word, and PowerPoint
- Team player with good problem-solving skills
- Self-motivated, confident, energetic, and creative with good initiative
- Superior telephone manners and strong interpersonal skills
- Strong written and verbal communications skills
- Accuracy, follow-through, and fine attention to detail
- Flexibility with work schedule to accommodate early morning and evening meetings
- Ability to work well independently on several projects concurrently, and possess excellent communication, organizational and creative thinking skills
- Accepting, cautious and deliberate in approach
- Adapts to changing business needs, conditions, and work responsibilities
- Trust-worthy and respectful through consistent honesty and professionalism in all interactions
**Other details**:
Our team includes members with a wide diversity of cultural and technical backgrounds, ages, and experiences. We understand that your work at Active should support you no matter your current situation, and we offer several benefits to ensure that your work is fulfilling while respecting your work-life balance:
- Competitive compensation and vacation packages based on current industry norms
- Group health benefits
- RRSP matching
- Advancement opportunities and lateral movement based on personal interest and qualification
**Contact**:
If you are interested in applying, please send us your resume demonstrating your qualifications, skills, and experience.
Under the Accessibility for Ontarians with Disabilities Act (AODA), Active Dynamics provides accommodation support throughout the recruitment process upon request. If you req
-
Executive Assistant
1 month ago
Toronto, Canada ROI ADS LLC Full timeJob Title: Executive Personal Assistant Location: Toronto We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive support to our executive team. As an Executive Personal Assistant, you will play a crucial role in managing day-to-day administrative tasks, ensuring the smooth functioning of the...
-
Executive Assistant
1 week ago
Toronto, Canada REDLAB Full time**Executive Assistant** **Description** The **Executive Assistant** is responsible for providing essential support and managing the day-to-day needs of the CEO and Executive Management team. The Executive Assistant ensures the success of the CEO and REDLAB by maintaining high levels of organization, time-management, tact and...
-
Executive Assistant
2 months ago
Toronto, Canada FF Systems Full time**Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...
-
Executive Assistant
3 hours ago
Toronto, Canada FF Systems Full time**Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...
-
Executive Assistant
2 months ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
-
Executive Assistant
3 weeks ago
Toronto, Canada Shiplake Properties Full timeThe Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...
-
Executive Assistant
2 days ago
Toronto, Canada Softchoice Full timeAs an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...
-
Executive Assistant
1 week ago
Toronto, Canada Cineflix Full time**The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...
-
Executive Assistant
1 month ago
Toronto, Canada Softchoice Full timeWe are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...
-
Executive Assistant
3 weeks ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...
-
Executive Assistant
3 weeks ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...
-
Executive Assistant
3 weeks ago
Toronto, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....
-
Executive Assistant
1 week ago
Toronto, Canada York University Full time**Purpose**: York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...
-
Executive Assistant
3 weeks ago
Toronto, Canada MADISON HOMES HOLDINGS Full timeGeneral Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...
-
Executive Assistant
4 days ago
Toronto, Canada Meridian OneCap Credit Corporation Full time**_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...
-
Executive Assistant
2 hours ago
Toronto, Canada CaseWare IDEA Full timeCaseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn...
-
Executive Assistant
2 weeks ago
Toronto, Canada York University Full time**Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....
-
Executive Assistant
20 hours ago
Toronto, Canada York University Full time**Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....
-
Executive Assistant
7 days ago
Toronto, Canada Mosaic North America Full time: **Executive Assistant** The Toronto Association of Business Improvement Areas (TABIA) is seeking a full-time Executive Assistant to support our Executive Director with the day-to-day operations of the organization. You will manage mostly business-related tasks such as creating reports, calendar management, organizing travel and accommodation, taking...
-
Executive Assistant
4 days ago
Toronto, Canada Canadian Premier League Full timeTHE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...
