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Executive Assistant

4 weeks ago

Toronto, Canada March of Dimes Canada Full time

**Executive Assistant**

**You’ll feel great about a career with March of Dimes Canada**

At March of Dimes Canada, **our collective work matters**. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. You’ll be joining a team made up of more than 2,000 professionals that’s **dedicated to solving big challenges** and creating real change for people with disabilities in communities across our country. They’re at the center of all we do, and we make a real difference in their lives every day. It matters to us because **the need is urgent — and it’s growing**.

More than eight million people with disabilities in Canada experience challenges like poverty, discrimination, indignity, and isolation. These are the barriers that you’ll help tear down. Together, with your vital contributions, we’ll keep moving the dial on the challenges people with disabilities face. Our work is deep and wide — and you’ll always find it deeply rewarding — which is why we pull together to make change happen. Our collective efforts are rooted in our **Purpose**, **Vision**, and **Mission**, which inform how we drive all our work forward:

- **Purpose**: Champion equity. Empower ability.
- **Vision**: An inclusive, barrier-free society for people with disabilities. 
- **Mission**:To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

- Contributing to our important mission**:creating real change for people with disabilities**:

- Joining a **leading national charity** with a history of impact and a future full of possibility
- Enjoying **industry-leading employment incentives and benefits**:

- Supported in your **professional growth, development, and success**:

- Included in our **empathetic and supportive work culture**

Learn more about why we’re a great employer at **marchofdimes.ca/careers**.

**The opportunity**:
We have an exciting full-time permanent opportunity for an **Executive Assistant** to provide senior administrative and professional support to the Chief Financial Officer, and for supporting assigned Committees of the Board. Provide exceptional service and professionally represent the CFO to all internal and external stakeholders, and Committee members.

**Your Role**:
**Chief Financial Officer (CFO)**:

- Provide senior-level administrative support with a high degree of confidentiality and accuracy within a fast-paced, deadline-driven environment.
- Maintain relationships with employees, donors, community stakeholders, consultants, clients, and volunteers with a high level of confidentiality, sensitivity, and tact on behalf of the CFO.
- Maintain the calendar of the CFO, ensuring there are no conflicts and resolving any conflicts that may arise.
- Manage correspondence, requests for information, and all matters of confidentiality; raise issues where appropriate.
- Arrange meetings, including preparing agendas and agenda packages; recording and distributing minutes of meetings; organizing travel arrangements, and other administrative support.
- Create and/or draft memoranda, correspondence, reports, agreements, presentations, forms, and other documents; ensure accuracy, completeness, and compliance with organizational standards, policies, and procedures.
- Establish, organize, and maintain a confidential office filing system and document management database.
- Perform special project assignments as directed.

**Board Committee Support**:

- Provide administrative support to the following Committees of the Board: Finance, Real Estate Advisory, Investment, and Risk & Audit Committees.
- Schedule Committee meetings, record and distribute succinct minutes of meetings.
- Coordinate governance efforts with the Board Relations Officer.
- Receive orientation and ongoing training from the Board Relations Officer on how to effectively support Committees.

**Qualifications and Experience**:

- Minimum 5 to 10 years of senior administrative experience supporting C-Level Executives, Boards, and Committees, preferably in a non-profit organization.
- University degree or college diploma in a relevant field, or equivalent combination of education and experience.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Excellent oral and written communication skills.
- Excellent interpersonal skills with cross-cultural sensitivity and the ability to build relationships with stakeholders, including staff, management, executives, external partners and organizations, donors, and volunteers.
- Proficiency with Microsoft 365, including MS Outl