Office Manager

2 weeks ago

Saskatoon, Canada Motion Fitness Full time

Office Manager

**Duties**:
Work closely with COO, and administrative team;
- Oversee office administration team, legal assistants and clerks;
- taking care of general day-to-day operations, including setting up and balancing priorities,
- Organize and oversee meetings while preparing and distributing meeting notices, agendas, and materials;
- Coordinate with management to ensure timely submission of meeting materials;
- Assisting with accounting functions such as reconciling bank accounts, financial statements including journal entries, yearend preparations, reconciliations, and remitting HST for all entities ;
- managing all telecommunication systems and operations as well as day-to-day operations of help desk in conjunction with IT Specialist; day-to-day client services and marketing providing guidelines for and monitor the employees role in assuring client service delivery; ;
- Maintain corporate documents and records;
- Liaise between firm and external vendors, including building management;
- Assist with director recruitment and maintain director orientation manual;
- Manage and draft external and internal correspondence;
- Coordinate and facilitate event planning and make travel arrangements as required;
- Additional tasks as required.

Qualifications:

- Previous experience in office management or related field preferred
- Strong organizational and time management skills
- Excellent phone etiquette and communication skills
- Knowledge of medical office management practices is a plus
- Ability to multitask and prioritize tasks effectively

**Job Types**: Full-time, Permanent

**Salary**: $16.72-$33.19 per hour

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Saskatoon, SK S7L 6M5: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Language**:

- English (preferred)

Work Location: In person

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