Administrative Assistant

5 months ago

Toronto, Canada Guy Carpenter Full time

We are seeking the following role in our Guy Carpenter Toronto Canada Office:
**Administrative Assistant, Travel & Expense***

**What to expect**:
Administrative assistants make sure that work runs smoothly for a team, a department, or senior executives, keeping them organized and providing day-to-day administrative support in the form of travel arrangements, calendar management, expense tracking, document preparation and correspondence. An Administrative Assistant provides first-level administrative support while learning routines, acquiring experience and developing skills.

**What is in it for you?**
- A company with a strong Brand and strong results to match
- Culture of internal mobility, collaboration and valued partnership with HR from the business
- Competitive pay, full benefits package - starting day one (medical, dental, vision, STD/LTD, life insurance, generous 401k match AND automatic contribution
- Generous paid time off for vacation, sick, company holidays and time to give back to your community
- Employee Resource Groups, which provide access to leaders, relevant volunteer and mentoring opportunities and interactions with counterparts in industry groups and client organizations

**We will count on you to**:

- Provide secretarial and related administrative support services to the business to ensure adequate support to professional and management staff. Oversee the delivery of secretarial and related support services to the business under close supervision.
- Create documents using PowerPoint, Excel, and Word to ensure all documents produced adhere to established standards. Prepare documents by collecting, inputting, and transcribing information.
- Maintain correspondence and data files to ensure accurate recordkeeping.
- Organize meetings and coordinate setup requirements by booking meeting rooms, creating meeting agendas, testing technology, ordering catering, etc. to optimize event management.
- Take and relay phone messages to appropriate individual to support high level of customer satisfaction and communication.
- Manage incoming and outgoing mail or other documents as instructed and deliver to appropriate parties in a timely manner.
- Maintain confidentiality at all times, especially when dealing with sensitive information and internal policies.
- Prepare expense accounts according to Company policies and procedures.
- Assist in making travel arrangements for professional and management staff.
- Provide support with new colleague onboarding including request for employee access ids, nameplates, welcome packages, distribution lists, etc.
- Maintain an up-to-date inventory of office supplies and submit orders as needed.
- Support general office administration and ad hoc projects and/or events.
- Assist team with a variety of administrative tasks as assigned.

**What you need to have**:

- High School Diploma or higher level of education
- 2+ years of relevant administrative experience, including arrangement of international travel, preferred
- Cordial, naturally communicative and professional in all interactions
- Palpable sense of ownership and reliability
- Adept with Zoom and Microsoft Teams calls and videoconferencing mechanics
- Experience with Outlook calendar support for executives

**What makes you stand out**:

- Bilingual (English and French)
- Ability to respond to multiple high-priority requests concurrently, keeping all constituents apprised of status
- Ability to be highly organized and keep close track of progress on longer-term deliverables
- Ability to work cooperatively with others
- Ability to be discrete and maintain confidentiality on a wide range of issues
- Strong verbal and written communication skills
- Resourceful and proactive

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local based teams will identify at least one “anchor day” per week on which their full team will be together in person. office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

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