Mrg Events, Vendor

2 weeks ago


Vancouver, Canada MRG Full time

**_MRG Events_**

**_ Vendor & Events Coordinator_**

**_ Vancouver, BC_**

We are looking for a motivated and energetic Vendor & Events Coordinator to join our team at MRG Events.-
**RESPONSIBILITIES**:
Act as the main point of contact for vendors and all vendor related inquiries;-
Collect and organize all health permits for food trucks, and all vendors onsite, working with local health authority;-
- Manage all deliverables and receivables onsite at events for vendors;-
Advance all sponsors and vendors with event and load in/out information and manage activations onsite;-
- Lead the vendor and sponsor load-in, being available to answer questions and sort out any onsite issues as they arise with assistance from the production team, and ensuring any obligations from our team are met.-
- On-site, assist to ensure vendor and sponsor load-in and any obligations as required;-
- Send invoices and track all vendor payments, working with Square and Googlesheets;-
- Update Master Supply List with booth placements, and manage all vendor rental requests;-
- Work with Event Operations Manager to place all vendors on sitemap and audit merchant placements on existing maps;-
Reconcile sales with food vendors, and follow up with appropriate invoicing post event;-
- Maintain vendor relationships with prompt communication;-
Other duties as assigned.**SKILLS AND ABILITIES**:
- Experience of working in cross-departmental teams or structures;-
- Highly self-motivated and determined;-
- Extremely organized, and able to manage multiple tasks;-
- Attention to detail and the ability to ensure all outputs are of the highest quality;-
- Excellent interpersonal communication skills, including tact and assertiveness, and the ability to communicate at all levels in a complex environment;-
- Excellent written and verbal communication, and organizational skills;-
- Ability to work as part of a team;-
- Able to tackle challenges constructively and find creative ways forward.**REQUIREMENTS**:
- Minimum 2+ years of related experience;-
- Working in live music and large scale events environment is considered an asset;-
- Experience working independently and as a self starter;-
- Knowledge of technology, experience with Wuffoo is considered an asset;-
- Ability to prioritize various tasks, organize and manage multiple events simultaneously;-
Experience working with Asana, and/or Google Drive is considered an asset.-
- Able to work on the weekends and holidays- Term: 6 Month contract (April - September)- Hours: Approx 20 hours per weekHourly Rate: $20/per hour



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