Medical Office Administrator
4 weeks ago
The Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer service, the schedules of team members are maximized, the operational standards are maintained.
**FUNCTIONAL/TECHNICAL RESPONSIBILITIES**
1. Oversees the smooth progression of the daily patient schedule.
2. Acts as a resource person to staff delivering patient care.
3. Assist with MSP billings.
4. Maintains all equipment in working order.
5. Provides Medical Practitioners and staff with appropriate paperwork for all new patients; ensures proper processing of physician sign-offs; maintains patient records (non-medical; books final assessments and handles renewal/discharges as clients near program end.
6. Provides Clinic Manager with consistent updates on renewals, patient conflicts/complaints, re-assessments, and patient goal setting and attendance.
7. Researches and resolves client concerns promptly; Puts the client first and models service and care standards always.
8. Contacts existing clients prior to appointments and reminds them of sessions/preparation, etc.
9. Models the values, brand, and lifestyle and maintains a professional image at all times; Sets high standards for self-based upon competency model; Builds an effective network within the company, across all clinics, and in the market.
10. Ensures completion of all paperwork, client forms, client correspondence, etc. in an accurate and timely fashion.
11. Perform clinic opening and closing procedures in accordance with company policies.
12. Promote clinic services and products.
13. Performs additional duties as assigned.
**COMPETENCIES**:
**CLIENT SERVICE**
Is always service focused when interacting with clients and patients. Handles client questions and complaints, communicates with clients, handles service problems politely and efficiently, always available for clients, follows procedure to solve client problems, understands company products and services, maintains pleasant and professional image.
**COMPUTER SKILLS**
Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, uses computers to improve productivity.
Knowledge of medical software, EMR’s, Google Suite and MS Office.
**PERSONAL ORGANIZATION**
Keeps information organized, accessible and confidential, maintains clean/functional work space, works systematically/efficiently, manages time well.
**QUALITY**
Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems. Able to take initiative and work independently when needed with a strong attention to detail.
**TEAMWORK**
Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere. Handles communication with all team members in a respectful and appropriate fashion.
**QUALIFICATIONS**:
- **Medical Office Administrator certificate or related experience**:
- Minimum of 1 year of administrative experience in a medical or rehab service environment
- Excellent technical / computer skills - **Outlook, Google, Excel, etc**:
- Excellent written and verbal communication skills.
**MANDATORY REQUIREMENT**:
**Effective November 15, 2021, all Jack Nathan Function Health employees are required to be fully vaccinated against COVID-19. Full vaccination occurs 14 days following the second dose of a Health Canada approved vaccine**
**Job Types**: Full-time, Permanent
Pay: From $20.00 per hour
**Benefits**:
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
-
Medical Office Assistant
1 month ago
Victoria, Canada Dr Chris Galanos' Office Full time**Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...
-
Medical Office Assistant
4 days ago
Victoria, Canada Dr Chris Galanos' Office Full time**Essential responsibilities include but are not limited to**: - Process telephone calls and messages and obtain brief medical history. - Room patient, obtain vitals, reason for seeking care, and targeted history using standardised in office forms. - Perform administrative tasks throughout the day. **Qualifications**: - Previous experience in a fast paced...
-
Physician's/medical Office Assistant
3 weeks ago
Victoria, Canada Dr Chris Galanos' Office Full time**Essential responsibilities include but are not limited to**: - Process telephone calls and messages, triage and obtain medical history. - Room patient, obtain vitals, reason for seeking care, and targeted medical history using standardised in office forms. - Assist the Physician with patient education pertaining to their ongoing health care. - Perform...
-
Medical Office Administrator
1 week ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
4 weeks ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
2 weeks ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
1 week ago
Victoria, Canada Jack Nathan Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
2 days ago
Victoria, Canada Jack Nathan Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
1 week ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
3 weeks ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
3 weeks ago
Victoria, Canada Jack Nathan Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
4 weeks ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
1 week ago
Victoria, Canada Jack Nathan Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
3 weeks ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
1 week ago
Victoria, Canada Jack Nathan Functional Health Full timeThe Medical Office Administrator is primarily responsible for supporting the day-to-day overall operation of the clinic and organizing the medical facility’s functions. Through excellent organizational and communication skills, along with a service focus attitude. The Medical Office Administrator ensures that the clients are given high quality customer...
-
Medical Office Administrator
3 weeks ago
Victoria, Canada MedSleep Inc. Full time**Full-Time Medical Office Administrator - Victoria, BC** At MedSleep, skilled, dedicated, enthusiastic employees are at the heart of everything we do. We are committed to building and nurturing a great place to work, learn, and develop. We are proud of our people and our company. We have a great career opportunity for someone looking to join a growing...
-
Medical Office Assistant
5 days ago
Victoria, Canada Eagle Creek Medical Clinic Full timeWe are currently seeking a highly experienced, organized, and energetic Medical Office Assistant to join our team in supporting a maternity/family doctors' practice. The position is available for immediate commencement. Duties will include, but are not limited to: - Communicating with patients (including Answering your phone) - Scheduling patients -...
-
Safer Medical Office Administrator
4 weeks ago
Victoria, Canada AVI Health & Community Services Full time**THE VICTORIA SAFER INITIATIVE** is a flexible, community-based, prescribed safe supply model with health care provider oversight. Its goal is to save and affirm the lives of people who use drugs by providing safer, pharmaceutical alternatives to the currently toxic supply. SAFER is located on the territories of the Ləkʷəŋən peoples (Esquimalt and...
-
Safer Medical Office Administrator
4 weeks ago
Victoria, Canada AVI Health and Community Services Full time**THE VICTORIA SAFER INITIATIVE** is a flexible, community-based, prescribed safe supply model with health care provider oversight. Its goal is to save and affirm the lives of people who use drugs by providing safer, pharmaceutical alternatives to the currently toxic supply. SAFER is located on the territories of the Ləkʷəŋən peoples (Esquimalt and...
-
Medical Office Assistant
6 days ago
Victoria, Canada Allergy & Clinical Immunology Office - Dr. Amanda Jagdis Full timeActively seeking a Medical Office Assistant to join our specialist office! We are an Allergy and Clinical Immunology office serving adult and pediatric patients and located in Victoria. We have a lovely new office, great work flow set up and are looking for a motivated Medical Office Assistant to join this dynamic Allergy specialty practice. This is a great...
