Office Administrator

5 days ago

Red Deer, Canada BuLa Millwright Services Full time

**Job Summary**

BuLa Millwright Services is growing and we are looking for a full time Office Administrator to join our team and provide administrative/accounting support to our staff**.**

In this role you will be tasked with reception duties, accounting and clerical tasks. Utilizing your attention to detail and interpersonal skills within the organization is essential to the role.

We are looking for individuals who actively seek opportunities for improvement and consistently strive to succeed in our new Red Deer office.

**Accounts Payable**
- Data Entry for Accounts Payable and Labour Equipment Material (LEMS)
- Request approvals as necessary on invoices
- Verify invoices against POs
- Add BOLs, packing lists into invoice backup
- Post into QBs
- Reconcile vendor statements
- Credit card expenses / receipts
- Reconcile credit card expense monthly
- Enter Contractor invoices, ensure approval by Planning Admin, notify HR/Payroll when ready to pay
- Add new vendors into QBs
- Special projects as necessary

**Administrative Tasks**
- Assist with maintaining HSE programs, policies and procedures
- Mail - collect, scan and distribute
- Scanning/filing
- Assets files - scan, file, organize documents, inspections, etc.
- Scanning backlog
- N: Drive file clean up/re-organization
- Answer phone, take messages, distribute
- Letters, documents as required by Mgt
- Special projects as necessary
- Enter timesheets

~Any other tasks that become necessary.

**Skills and Knowledge**:

- Proficient in Microsoft Office Suite
- Adobe experience
- Experience with accounting software
- Ability to time manage/multitask.
- High school diploma or equivalent
- Excellent communication skills, both written and verbal
- Organizational skills with task prioritization, multi-tasking, and time-management techniques
- Must be able to problem-solve, troubleshoot, and be adaptable

Pay: $23.00-$26.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- RRSP match
- Vision care

Schedule:

- Day shift
- Monday to Friday
- Morning shift

Ability to commute/relocate:

- Red Deer, AB: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Office: 2 years (preferred)

Work Location: In person

Application deadline: 2024-06-27

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