Secretary

Parish Secretary

Holy Rosary Parish in Guelph, is looking for a Full-time Secretary to look after the efficient running of the front office. The work schedule is Monday to Friday 8:30 AM - 12 Pm & 1 Pm -4:30 PM. Reporting to the Parish Priest this position is responsible for providing a full range of secretarial and related office services for the pastoral team, members of the parish, and/or various other parish committees. Being the initial window to the parish as a whole, it is crucial that the Parish Secretary have a welcoming and cheerful disposition and handle all visitor and telephone requests politely and professionally.

Primary responsibilities
- Perform secretarial duties for the pastor, pastoral teams, and committees.
- Address walk-in visitors, handle phone calls, messages, and direct inquiries to appropriate individuals and staff in a friendly and professional manner.
- Prepare and produce the weekly Parish Bulletin Board, gather and edit content and layout of the bulletin and complete the bulletin in time for final printing.
- Recording Mass intentions, Sacramental registration information, and issuing Sacramental certificates (Baptism, Confirmation, Marriage, and Funerals).
- Attentive to Sacramental Schedule and messages for Parish Priest, and Business Administrator.
- Maintaining and updating the Parish calendar of events including school masses - reserving room for committees giving information and direction to those seeking information.
- Ability to operate photocopier and fax machine. Making service calls for the operation of equipment in the office.
- Order supplies for the office and Parish as needed.
- Other duties as assigned by the Pastor when required.

**Requirements**:

- Post Secondary education in a relevant field is preferred.
- Advanced knowledge of Microsoft Office (PDF, Word Document, Excel) and Mail chimp, Website.
- 2-3 years of prior secretarial/office experience preferred.
- Strong attention to detail, and ability to organize and prioritize efficiently.
- Strong Communication and interpersonal skills.
- Ability to work independently and follow instructions.
- Strive for empathy, compassion, and kindness.
- A good understanding of and respect for Catholic Doctrine, Liturgy, and practice.
- The Diocese of Hamilton is an equal opportunity employer and is committed to fostering an inclusive and accessible work environment. If you are contacted for an interview and require accommodation, please inform the Human Resources Manager._