Procurement Administrator

7 months ago

Mississauga, Canada Temspec Inc. Full time

Position**:Procurement Administrator**

Location**:Mississauga, Ontario**

Reports to: Procurement Supervisor

Employment Type: Full Time

Job Category: Supply Chain

Industry: Commercial and Institutional HVAC

**Company Overview**:
Temspec Inc. is an original equipment manufacturer (OEM) of heating and cooling equipment for the North American school and high-rise condominium / hotel markets. We are a family owned business who prides itself on the quality of our products, our diverse company culture, and friendly, family-oriented atmosphere.

We believe in making Living and Learning Better by providing Quiet, Efficient HVAC products that work Perfectly in the spaces our Customers Create - Quickly and Without Surprises.

Reporting to the Procurement Supervisor, the Procurement Administrator is the key liaison between all internal customers (engineering and production) and all Temspec vendors. As part of the procurement team, he/she will work with vendors to negotiate, order and follow-up on all material and parts requests while maintaining just-in-time inventory levels.

**Primary Job Responsibilities**
- Responsible for monitoring and maintaining inventory levels though timely purchasing to ensure inventory turns and strong fill rates
- Coordinate and manage the purchase order process for sheet metal and other parts. Report and expedite open orders.
- Source, maintain and negotiate building and office maintenance contracts
- Assist in both developing and maintaining supplier relations, and to negotiate favorable terms and conditions
- Continuously analyze vendor choice through analysis of volume pricing, cost management, delivery, product quality and overall customer needs
- Liaise with other departments to resolve any issues with purchase order commitments or supplier invoicing
- Act as liaison with both suppliers and team members to ensure goods and services meet quality standards and delivery times
- Work with accounts payable to ensure timely and accurate payments are issued and to resolve any supplier related invoicing issues.
- Update quotes in ERP and maintain all appropriate documentation
- Prepare, coordinate and track all shipments
- Other duties as assigned

**Qualifications**
- Bachelor’s Degree/College Diploma in Business with a focus in supply chain management
- 1 - 2 years of experience in procurement or relevant experience
- Strong business acumen with an entrepreneurial approach to problem solving,
- Excellent organizational and research skills with the ability to work on multiple projects with competing deadlines
- Ability to identify and build strong, collaborative relationships with internal and external clients
- Excellent interpersonal and written and verbal communication skills with the ability to interact with all levels within an organization
- Working knowledge of ERP systems particularly Visual Manufacturing or other comparable system
- Able to work with mínimal supervision and with tight timelines
- Ability to work in a team and independently

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