Instructional Assistant

2 weeks ago

Vancouver, Canada UBC Full time

Staff - Union

Job Category
CUPE 2950

Job Profile
CUPE 2950 Salaried - Sr Program Asst-Med Ed (Gr8)

Job Title
Instructional Assistant

Department
Student Services Support MIDW | Department of Family Practice | Faculty of Medicine

Compensation Range
$4,601.00 - $4,953.00 CAD Monthly

Posting End Date
April 4, 2024

**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

**NOTE**: This is a full-time, ongoing position. The work will mainly be at the UBC Surrey site with the expectation to support faculty, at BC Children and Women's Hospital, when examination and training of students takes place, and to attend occasional in-person meetings and check-ins, when required, at UBC's Point Grey campus.

Job Summary

This position provides assistance to faculty, sessional lecturers, teaching assistants, and guest lecturers with the development, coordination, and delivery of materials related to the academic requirements of the Midwifery bachelor's degree and the Internationally Educated Midwives Bridging Program.

Will work in the UBC Surrey site. The office(s) will be equipped with appropriate furniture, lighting and tools to carry out the required duties effectively and be devoid of hazards.

Organizational Status

The Midwifery Program houses the only educational programs for registered midwives in BC. It has a four-year baccalaureate program (Bachelor Degree in Midwifery-BMw) operating as an independent unit within the Department of Family Practice, Faculty of Medicine and prepares graduates for direct entry to practice. As a degree-granting program for a distinct health profession, the program is responsible for its own admissions and selections process, and must be consistent with preparatory, regulatory and certification guidelines described by the College of Midwives of British Columbia (CMBC) and the Midwives Association of British Columbia (MABC). The BMw has cohorts located in Vancouver, Vancouver Island and new cohort forming in Surrey.

The Midwifery Program also houses the Internationally Educated Midwives Bridging Program (IEMBP). One of only two bridging programs in Canada, content is delivered online and in person over a 10 month period. The Midwifery Program, representing a relatively new health profession in the province, is the only resource for the development of future midwifery educators and researchers in British Columbia. The program is also responsible for providing primary clinical faculty development, quality assurance for practicing midwives, and community, inter-professional, and governmental awareness of midwifery practice and research.

Work Performed

**Curriculum Administration**:

- Responsible to assist in the co-ordination, publishing and updating of the academic calendar, including:
course schedules & timetables

teaching schedules

exam schedules

course checklists/timelines

guest lecturers and exam invigilators

classroom bookings

AV requirements
- Assists faculty and instructors with the selection, preparation, coordination and delivery of course materials, including:
course syllabi

course, instructor, and guest lecturer evaluations

assignment and examination materials

teaching resource materials

learning plans

day-to-day classroom requirements including AV requirements (troubleshooting as required)
- Coordinates the distribution of course materials on behalf of faculty and instructors to students, guest lecturers, and other inter-professional maternity health care providers.
- Assists faculty with resources and material distribution using on-line learning tools (Canvas, Faculty Service Centre, Classroom Booking, and others).
- Assists with the ongoing maintenance and administration of technology enhanced learning systems, including:
Canvas

Qualtrics

Scientia

Workday (previously FMS)

Faculty Service Centre
- Contributes to updating the standard operating procedures manual per role.

**Student Affairs Administration**:

- Drafts correspondence in response to inquiries concerning curriculum, timetables, enrollment, UBC and Program policies and procedures, as required.

**Committee Administration**:

- Provides administrative support to various academic committee chairs, specifically the Midwifery Undergraduate Program and Curriculum Committees and the IEMBP Program Committee, and their sub-committees as needed.
- Supports faculty members with curriculum-related committee obligations and projects, including communicating with external agencies, preparing documentation and presentation materials.

**Recruitment and Admissions**:

- Assists with admissions, including applicant interviews.

**Clinical Placement Administration**:

- Assists with all communications pertaining to confirmed clinical placements, including but not limited to:
Preceptor confirmation letters

Student placement agreements for clinical practices

Distribution of all required documentation for clinical placements including student bios

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