Officer, Labour Relations Budget and Administration

2 weeks ago

Ottawa, Canada Canada Post - Postes Canada Full time

Job Requisition Id: 166734
Business Function: Labour Relations
Primary City: Ottawa
Other Location(s):Opportunity for partial remote work available.
Province: Ontario
Employment Type: Full-Time
Employment Status: Temporary. This is a 18 months term opportunity with the possibility of extension or permanency.
Language Requirement: English Essential
Employee Class and Level: CPMGA01
Number of Vacancies 1
Job Closing Date (MM/DD/YYYY): 03/13/2023

Administers, monitors, analyzes and reports on the Labour Relations Head Office operational budget. Provides a complete range of management services and administrative projects, processes and procedures in Labour Relations. Maintains close links with various corporate functions and internal stakeholders and ensures that all administrative procedures are updated and adhered to.

**Responsibilities**:
Below are the main job requirements and responsibilities for the Officer, Labour Relations Budget and Administration.

1. Audits monthly statements of all detailed transactions (expenditures) for Head Office Labour Relations to detect variances, errors or omissions, and recommends adjustments/corrective action for improvement in target achievement.

2. Coordinates payments of all the Union/Association funds for all bargaining agents to ensure they are processed correctly and in a timely manner. Payments included are for Child care, International Postal Fund, Service expansion, Education fund, Liaison Fund and International Communications Fund.

3. Manages office budget including accounting, and record keeping. Purchases office supplies and confirms receipt of goods through SAP. Reviews all expense claims for LR and all negotiation team members for accuracy by adhering to the travel policy, and ensures expenses are coded to appropriate cost centre and/or internal order number. Prepares reports for payment authorization and forwards to accounts payable for processing.

4. Maintains an information link with the appropriate corporate functions to ensure that administrative systems are known and applied (Human Resources. Payroll, Accounts Payable, Training, Finance, Real Estate, Innovapost, etc.).

5. Manages both SharePoint sites for National Labour Relations as well as Field Industrial Relations and Negotiations, grants permissions and conducts weekly audits.

6. As Records Management Coordinator ensures ongoing organization of the LR file room and initiates review and disposal of dormant files (including grievances) based on retention period schedule.

**Job Responsibilities (continued)**:
7. Provides on-site logistics for all meetings to ensure a smooth and successful execution; this includes close communications with participants, coordinating and resolving all last minute changes or issues and follow up on new requirements.

8. Orders computing hardware, software and other supplies or services required by the team using corporate online tools. Responds to general inquiries related to equipment and services ordered.

9. Registers and schedules training and conferences for Labour Relations and Negotiation team members, attending management seminars, computer training and language training.

10. Provides on-going administrative support to Labour Relations and Negotiations teams. This includes managing security card accesses, creating pulse requests, staff moves, building maintenance requests, printing of Collective Agreements etc.

11. Undertakes and/or coordinates special projects as requested by the GM, LR and/or LR Directors.

**Qualifications**:
**Education**
- Post-secondary degree or Diploma in Administration or Labour Relations; or Degree in related field with one year experience in a similar positon.

**Experience**
- Minimum of one year of related experience
- Familiarity with Labour Relations concepts
- Significant knowledge of computer systems, database architecture, HRIS, Office Suite, Sharepoint
- Deep insight into administrative processes and their effect on the effective operation of individual portfolios and the department as a whole
- Profound understanding of privacy and confidentiality
- Ambassador of the image and professionalism of the department
- Verbal, reading and writing proficiency in English and French essential

**Other Information**:
**Safety Sensitive Positions**
This position may be considered a Safety Sensitive position.

**Employment Equity**

Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.

**Conflict of Interest**
The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations. Should you feel that you may be in an actual or pote

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