Summer Day Camp Office Administrator

4 weeks ago

Hamilton, Canada YMCA HamiltonBurlingtonBrantford Full time

**Office Administration and Support (Outdoor)**

The Office Administrator is responsible for the administrative duties required for the summer day camps at Camp Chippewa and Specialty Chippewa. The Office Administrator will report directly to the Site Supervisor and be responsible for monitoring attendance, following up with incidents or absent campers, answering phone calls to camp and working as a team to ensure safe, quality programs.

**Responsibilities**:

- Must have your own transportation to and from camp*
- Ensures bus monitors hand in attendance, then compares bus attendance to attendance sheets submitted by the Camp Counsellors
- Ensures counsellor program sheets are handed in on time, then passed to Site Supervisors and Section Heads for approval
- Answers camp phone and assists Site Supervisor with addressing parents questions and concerns when needed
- Prepares counsellor group lists for each week of camp, and ensures the bus monitors receive their updated lists
- Signs visitors in and out for campers who are dropped off and picked up
- Ensures there are adequate medical supplies in the office
- Scheduling of activities
- Attends staff meetings, records, and types up minutes
- Contributes to an inclusive environment
- Understands and commits to confidentiality
- Assists with the completion of all administrative duties delegated by Site Supervisor (i.e. camp attendance, bus attendance, accident/incident reports, camp newsletter, alphabetically file behavior logs, sign in and out of walkie-talkies)
- Provides assistance with Day Camp set up and tear down (June and last week of camp)
- Other responsibilities as required in dynamic working environment

**Qualifications**:

- Standard First Aid and CPR-C valid through Summer 2023 (**must provide proof of certification or enrollment in course before hiring**)
- Completion of secondary school or 2-year post-secondary degree/diploma, or pursing the same, in any office administration or business discipline
- Staff 18 years and older must submit a clear Vulnerable Sector Check prior to commencing work
- Previous YMCA camping or child and youth program experience is preferred

**Why work at the Y?**

Our work environment is defined by respect, teamwork, opportunities for personal and professional growth and investments in the health and wellness of the people who are part of that team. We offer an array of total rewards to recognize loyalty, longevity, and passion for the work we do:

- Competitive total compensation packages
- Generous pension plans with employer matching
- Free YMCA Health & Fitness Memberships
- Professional development opportunities including paid training and access to YMCA education scholarships
- Employee and Family Assistance Program (EFAP)
- Opportunities for career advancement

**Organizational Overview**:
As one of the largest charitable community service organizations in Canada, the YMCA of Hamilton/Burlington/Brantford responds to critical social needs in the community and works to provide solutions. By nurturing the potential of children, youth and adults, the YMCA connects people to life-building opportunities, to each other and enhances their quality of life. We foster social responsibility and healthy living. The YMCA works collectively with community partners that share the YMCA’s determination in strengthening the foundations of community for all people.

**Accessibility**:
The YMCA of Hamilton/Burlington/Brantford is committed to creating an inclusive environment that accommodates all individuals, including those with disabilities. We support the goals of the _Accessibility for Ontarians with Disabilities Acts (AODA) _and have established policies, procedures and practices which adhere to the accessibility standards set out in the AODA. Should you require any accommodation throughout the recruitment process please do not hesitate contacting our Human Resources Department.

The YMCA of Hamilton/Burlington/Brantford is an equal opportunity employer.

**Job Types**: Full-time, Seasonal
Contract length: 10 weeks

**Salary**: $15.55 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: One location

Expected start date: 2023-06-23

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