Human Resources Administrator

2 weeks ago

Vancouver, Canada Providence Living Society Full time

**CLASSIFICATION**:Human Resources Administrator

**STATUS**:Temporary Full Time; 6 Month Contract

**EFFECTIVE DATE**:TBD

**HOURS**:75 Hours Bi-Weekly

**Days; **Monday - Friday

**Days Off; **Weekends

**SALARY**:$26.00-$32.00 per Hour

**PURPOSE**:
Reporting to the Human Resources Manager, the Human Resource Administrator provides expert human resources and administrative support to the Leadership Team and organization. Responsibilities include administering recruiting and onboarding, occupational health, and wellness, and providing exceptional support to managers on performance management, projects, and administrative support.

The Human Resources Administrator supports managers in performance management, occupational health and wellness, licensing, and accreditation compliance, change management, and administrative support.

**SPECIFIC ACCOUNTABILITIES**:

- Recruiting & Onboarding _
- Coordinates the onboarding process including preparing new hire paperwork and tracking completion of recruiting and onboarding documentation.
- Facilitates new hire orientation sessions onboarding new hires to our organization.
- Develops and maintains job descriptions for both unionized and exempt employees in cooperation with managers, ensuring job descriptions are current and in accordance with organization standards.
- Conducts exit interviews, tracks turnover rates, and identifies areas for improvement, trends, and explanations.
- Occupational Health & Wellness Support _
- Coordinates the Attendance Support Program, COVID Sick Leave process, maternity leaves, and other leaves as needed.
- Supporting employees’ health and wellness by providing resources and guidance on our Employee & Family Assistance Program and other benefit entitlements, accommodation, and supports.
- Employee Programs and Reporting _
- Supports the performance management system by monitoring qualifying periods and following up with managers to ensure proper performance assessments are conducted.
- Creates ad hoc reports communicating recruiting, retention, turnover, absenteeism, and other tracking systems as necessary.
- Coordinates the Employee Recognition Program including reporting and distribution of recognition awards and planning of annual recognition event.
- Perform other related duties as required.
- Administrative Support _
- Provides scheduling support including manages appointment/meeting requests from internal and external sources, schedules a variety of meetings, workshops, conferences (including telephone and videoconferencing), maintains electronic calendars for designated management staff, enrols staff for education courses, and schedules audio/visual equipment while assessing urgency and resolving conflicts.
- Provides clerical support within verbally communicated guidelines, handles routine clerical duties, under own initiative, to ensure a systematic and timely flow of services to the organization and external agencies/partners; disseminates documentation and information, including meeting and educational materials; and processes incoming and outgoing mail.
- Provides meeting support including assistance in preparing for meetings; ensuring discretion and confidentiality; acts as confidential recording secretary as designated; and prepares and distributes minutes.
- Administers record classification including maintains current filing system, ensuring compliance with the organizations records classification system and maintains a comprehensive, integrated record classification system for a variety of non-clinical records (correspondence, reports, minutes, and agendas).

**POSITION SPECIFICATIONS**:

- Education _
- A level of education, training, and experience equivalent to a diploma in related area such as Human Resource Management or Business Administration, or a related field.
- Three (3) years of recent, related experience preferably in a healthcare environment in a similar multi-union organization, or an equivalent combination of education, training, and experience.
- CHRP designation is an asset.
- Skills and Abilities _
- Knowledge of human resources best practices and principles.
- Strong administration skills and proven ability to improve processes and create new systems.
- Works independently and effectively under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner.
- Demonstrated ability to uphold privacy, confidentiality, and maintains professionalism.
- Significant administrative experience in complex changing organizations.
- Strong problem-solving and analytical skills and the ability to interpret Collective Agreements.
- Strong computer skills including Microsoft Office Suite, typing 50 wpm, and database management.
- Ability to work within an environment that includes high volume, frequent interruptions, multiple tasks, and stringent deadlines.
- Experience working in a health care is an asset.
- Physical ability to perform the duties of the position.

**Job Types

  • Advisor, Human Resources

    4 weeks ago

    Vancouver, Canada Teck Resources Limited Full time

    **Closing: September 22, 2023**: Are you looking for the next step in your human resources career? At Teck, Canada’s largest diversified mining company, you will have the opportunity to grow professionally while being supported by passionate leadership. Join our team, and you'll quickly discover that we're one of Canada's Top 100 Employers because of our...

  • Human Resources Administrator

    2 days ago

    Vancouver, Canada The 15th Field Artillery Regiment - Canadian Armed Forces Reserves Full time

    Canadian Armed Forces Primary Reserve (Part-time) **Only Permanent Residents and Canadian Citizens can be considered at this time.** Experience unique adventures, stimulating challenges, rewarding friendships and the chance to see and shape the world while serving your country on a part-time basis as a member of the Canadian Army Primary Reserve with the...

  • Human Resources Administrator

    1 week ago

    Vancouver, Canada The 15th Field Artillery Regiment - Canadian Armed Forces Reserves Full time

    Canadian Armed Forces Primary Reserve (Part-time) **Only Permanent Residents and Canadian Citizens can be considered at this time.** Experience unique adventures, stimulating challenges, rewarding friendships and the chance to see and shape the world while serving your country on a part-time basis as a member of the Canadian Army Primary Reserve with the...

  • Human Resources Administrator

    2 weeks ago

    Vancouver, Canada 39th Canadian Brigade Group - Canadian Armed Forces Reserves Full time

    Canadian Armed Forces Primary Reserve (Part-time) **Only Permanent Residents and Canadian Citizens can be considered at this time.** Experience unique adventures, stimulating challenges, rewarding friendships and the chance to see and shape the world while serving your country on a part-time basis as a member of the Canadian Army Primary Reserve with the...

  • Human Resources Coordinator Co-op

    5 days ago

    Vancouver, Canada Teck Resources Limited Full time

    Application Deadline: Monday, June 10, 2024 (we will review applications on a rolling-basis) Duration: 12 months Positions Available: 1 Start Date: Monday, September 9, 2024 Reporting to the Manager, Human Resources, the Human Resources Coordinator / Co-op will be given the opportunity to develop and practice skills in many aspects of Human Resources....

  • Human Resources Administrative Assistant

    6 days ago

    Vancouver, Canada City of Vancouver Full time

    Requisition ID: 41625 Company: The (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce, which represents the vibrant community we so proudly service. Consider joining our committed team of staff and being part of an innovative, inclusive,...

  • Administrative and Human Resources Manager

    5 days ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Administration, Level AJob TitleAdministrative and Human Resources ManagerDepartmentHuman Resources | Department of Chemistry | Faculty of ScienceCompensation Range$5, $8,081.00 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The...

  • Human Resources Coordinator Co-op

    1 week ago

    Vancouver, Canada Teck Resources Limited Full time

    Job Description Application Deadline: Monday, June 10, 2024 (we will review applications on a rolling-basis) Duration: 12 months Positions Available: 1 Start Date: Monday, September 9, 2024 Reporting to the Manager, Human Resources, the Human Resources Coordinator / Co-op will be given the opportunity to develop and practice skills in many aspects of Human...

  • Human Resources Coordinator Co-op

    1 week ago

    Vancouver, Canada Teck Resources Limited Full time

    Job Description Application Deadline: Monday, June 10, 2024 (we will review applications on a rolling-basis) Duration: 12 months Positions Available: 1 Start Date: Monday, September 9, 2024 Reporting to the Manager, Human Resources, the Human Resources Coordinator / Co-op will be given the opportunity to develop and practice skills in many aspects of Human...

  • Human Resources Coordinator Co-op

    1 week ago

    Vancouver, Canada Teck Resources Limited Full time

    Job Description Application Deadline: Monday, June 10, 2024 (we will review applications on a rolling-basis) Duration: 12 months Positions Available: 1 Start Date: Monday, September 9, 2024 Reporting to the Manager, Human Resources, the Human Resources Coordinator / Co-op will be given the opportunity to develop and practice skills in many aspects of Human...

  • Human Resources Administrative Assistant

    6 days ago

    Vancouver, Canada City of Vancouver Full time

    Human Resources Administrative AssistantRequisition ID: 41625Company: The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce, which represents the vibrant community we so proudly service. Consider joining our committed...

  • Human Resources Administrator

    1 month ago

    Vancouver, Canada BLACKBIRD SECURITY INC Full time

    Grow your career with one of Canada’s fastest-growing companies, Blackbird Security, as we expand our team at the **Vancouver, BC **headquarters. We're currently seeking a motivated and enthusiastic **Human Resources Administrator** to join our vibrant and diverse team. Since our establishment in 2015, Blackbird Security has swiftly expanded from coast to...

  • Human Resources Administrator

    1 week ago

    Vancouver, Canada The 15th Field Artillery Regiment - Canadian Armed Forces Reserves Full time

    Canadian Armed Forces Primary Reserve (Part-time) Experience unique adventures, stimulating challenges, rewarding friendships and the chance to see and shape the world while serving your country on a part-time basis as a member of the Canadian Army Primary Reserve with the 15th Field Artillery Regiment, The Royal Regiment of Canadian Artillery. Members of...

  • Human Resources Administrative Assistant

    6 days ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Human Resources Administrative AssistantRequisition ID: 41625Company: The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce, which represents the vibrant community we so proudly service. Consider joining our committed...

  • Human Resources Coordinator Co-op

    3 weeks ago

    Vancouver, Canada Teck Resources Limited Full time

    Application Deadline: Monday, June 10, 2024 (we will review applications on a rolling-basis)   Duration: 12 months Positions Available: 1   Start Date: Monday, September 9, 2024   Reporting to the Manager, Human Resources, the Human Resources Coordinator / Co-op will be given the opportunity to develop and practice skills in many aspects of Human...

  • Human Resources Coordinator Co-op

    2 weeks ago

    Vancouver, Canada Teck Resources Limited Full time

    Application Deadline: Monday, June 10, 2024 (we will review applications on a rolling-basis) Duration: 12 monthsPositions Available: 1  Start Date: Monday, September 9, 2024 Reporting to the Manager, Human Resources, the Human Resources Coordinator / Co-op will be given the opportunity to develop and practice skills in many aspects of Human...

  • Human Resources Coordinator Co-op

    2 weeks ago

    Vancouver, Canada Teck Resources Limited Full time

    Application Deadline: Monday, June 10, 2024 (we will review applications on a rolling-basis) Duration:  12 months Positions Available: 1 Start Date:  Monday, September 9, 2024 Reporting to the Manager, Human Resources, the Human Resources Coordinator / Co-op will be given the opportunity to develop and practice skills in many aspects of...

  • Human Resources Administrative Assistant

    6 days ago

    Vancouver, Canada City of Vancouver Full time

    Requisition ID: 41625 Company: The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce, which represents the vibrant community we so proudly service. Consider joining our committed team of staff and being part of an...

  • Human Resources Administrative Assistant

    2 days ago

    Vancouver, Canada City of Vancouver Full time

    Requisition ID: 41625 Company: The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce, which represents the vibrant community we so proudly service. Consider joining our committed team of staff and being part of an...

  • Human Resources

    4 weeks ago

    Vancouver, Canada RainCity Housing and Support Society Full time

    RainCity Housing wishes to acknowledge that we operate programs on the stolen, unceded, ancestral, traditional homelands of the kʷikʷəƛ̓əm, q̓íc̓əy̓, qiqéyt, qʼʷa: n̓ƛʼən̓, sc̓əwaθən məsteyəxʷ, səl̓ílwətaʔɬ, SEMYOME, shíshálh, Sḵwx̱wú7mesh, ˈstɔːloʊ and Xʷməθkwəy̓əm Nations. About Us - A home for every...