Administrator, Records Management

3 weeks ago

Kamloops, Canada BCLC Full time

**Overview**:
BCLC’s two offices are located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples in Vancouver and the Tk’emlúps te Secwépemc territory, situated within the Secwépemc Nation in Kamloops. We honour and respect the people, the territory, and the land we are part of.

We instill public trust by ensuring the highest standards of integrity in gaming and promoting BCLC, Service Providers, Lottery Retailers and eGaming compliance with the laws and regulations pertaining to our business.

As a Crown Corporation that earns more than a billion dollars in annual revenue, BCLC’s commitment to giving funds back to the province is an integral part of our business, but still only one piece of the picture. At BCLC, we exist to generate win-wins for the greater good. We believe everything we do must benefit the well-being of all involved. Through our Social Purpose, we aspire to make sure, in all of our endeavours and transactions and relationships - in the most important sense of life, livelihood, meaning, and well-being - nobody loses, and every person we touch comes out ahead. BCLC is committed to creating a welcoming workplace where everyone feels safe, included, and valued. For us, that means building a team that reflects the diversity of the communities we serve. We all are winners when differences are respected, valued and celebrated.

Joining the Legal, Compliance, Security (LCS) team at BCLC means you’ll be working with a trusted, player focused team of professionals dedicated to ensuring the safety of our players and that our business does not create an opportunity for illicit activities. This is the group that oversees anti-money laundering, investigations, compliance, corporate security, asset protection, privacy, freedom of information, records management, legal services, corporate policies and data governance, which form the basis of many things we do at BCLC.

**Job Summary**:
The Records Administrator supports BCLC’s Records Management Program in complying with the Information Management Act, British Columbia, the Administrative Records Classification System (ARCS) and Operational Classification Records Systems (ORCS) information schedules, and BCLC policies. This role carries out functions related to the management of corporate records through their life cycle and will directly support an initiative to identify, classify and process physical records housed in off-site storage in collaboration with relevant records custodians. This role also supports ad hoc assignments related to records retention requirements.

**Key Accountabilities**:

- Collaborates with the Records Management team on the Off-site Records Storage Initiative and ad hoc assignments related to records retention requirements.
- Provides information, guidance and advice to records custodians. Collaborates and builds strong working relationships with relevant records custodians in order to identify, classify and process records in accordance with government-approved ARCS and ORCS.
- Provides status reporting and metrics as required. Recommends process improvements and develops, maintains and updates instructions as required.
- Identifies issues and concerns and escalates appropriately.
- Liaises with the Records Management team, BCLC Warehouse and off-site storage contractors for the storage and retrieval of off-site records.
- Functions in a team environment and provides general support to advance BCLC’s Records Management Program.

**Minimum Required Qualifications**:
**Education and Experience**
- A diploma or post-secondary certification in a business discipline;
- Completion of BCLC’s Records Lead Basic Training e-module is recommended;
- 1 to 2 years recent, related experience;
- Records management knowledge and experience is an asset;
- Strong knowledge of BCLC and organizational structure is desirable;
- An equivalent combination of education and/or experience may be considered.

**Technical Requirements**
- Excellent interpersonal skills;
- Excellent written and oral communications skills;
- Excellent data processing skills and knowledge;
- Demonstrated ability to work collaboratively with individuals and teams;
- Ability to use initiative, problem solve, and work independently and within a dedicated team;
- Ability to work efficiently with a high degree of accuracy and attention to detail;
- Ability to prioritize and juggle workflow;
- Solid organizational skills;
- Office software skills, including proficiency in Excel;
- Experience with M365 and other software tools is an asset.

**Working Conditions**:

- Some lifting up to 35 lbs. is required.

**Additional Information**:

- Effective November 22, 2021, BCLC requires all employees to be fully vaccinated (as defined by Health Canada). Full vaccination will be required before commencing employment with BCLC unless a legal exemption i

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