Site Administrator

7 months ago


Cold Lake, Canada Morgan Construction & Environmental Ltd. Full time

**SITE ADMINISTRATOR**

Under the direction of the Project Manager with dotted line accountability to the Accounts Receivable Supervisor, this position is responsible for ensuring the prompt and accurate entry of project data including labour, equipment, safety, and materials into a custom costing/billing database as well as the swift coordination of all logistics relating to crew members. This position will be based in Cold Lake, AB.

**RESPONSIBILITIES**

**Values**
- Understanding the Morgan values and consistently demonstrating alignment through every day actions.

**Pillars**
- Demonstrate and build competence in yourself and others by consistently overmanaging the facets of our business identified in the Pillars of Excellence.

**Safety**
- Provide leadership within the corporate safety program to maintain excellence in safety performance.
- Provides leadership for the development of a “safety culture” for all corporate activities.

**Site Administration**
- Accurate and efficient data entry of daily labour, equipment and 3rd Party charges into a custom costing/billing database according to pre-established deadlines;
- Ensure project costs are allocated correctly to the corresponding job number and cost code;
- Entry of 3rd party charges into the electronic ticketing database in accordance with Subcontractor agreements including PO receiving;
- Provide job cost reporting to Project Managers as required;
- Administer all incoming and outgoing workers with respect to required tickets, training, transportation and travel, passes, and accommodations;
- Track and receive Purchase Orders in an electronic accounting software program;
- Assist Project Manager/Superintendent with crew logistics;
- Create and/or update existing spreadsheets, including but not limited to the tracking of site personnel, equipment hours, safety stats, and New to Morgan workers / mentors, ensuring that information is accurate and updated; and
- Other such administrative duties as required.

**KNOWLEDGE, SKILLS, and COMPETENCIES**
- Must have excellent organizational and communication skills.
- Demonstrates the ability to show initiative and be a self-starter.
- Detail and results oriented with the ability to multi task, and adhere to deadlines, even in high pressure situations.
- Ability to work independently, and within a team environment.
- Excellent analytical and problem-solving skills.
- Promote positive relationships working in a team environment or when dealing with vendors and co-workers.
- May be required to work assigned rotational shift and stay in camp accommodations as required.
- Willing to do occasional travel to remote site with camp stay as required
- Must be experienced dealing with confidential information in accordance with privacy legislation.

**PREVIOUS EXPERIENCE**
- Certificate from a recognized Office Administration, Accounting or Finance Program;
- Knowledge of basic payroll, accounts payable and accounts receivable;
- Experience in a construction, oil/gas, or heavy equipment environment would be an asset;
- Intermediate to advanced level of Microsoft Excel and Word is required;
- Valid Class 5 driver’s license and a reliable vehicle; clean driver’s abstract.

MCELcp

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Vision care

Schedule:

- 12 hour shift

Work Location: In person



  • Cold Lake, Canada 4 Wing Military Family Resource Centre Full time

    **About the role**: - Provide reception services and information to clients with a focus on the following programs - Deployment Support, Veteran Family Program, and Information & Referral. - Provide administrative support for the Welcome Centre. - Maintain and distribute welcome packages and community information, and provide clients with relevant...


  • Cold Lake, Canada Alberta Health Services Full time

    Your Opportunity:Can you envision yourself living and thriving in a city that has the feel and benefits of small town? Cold Lake could be your new home! An exciting opportunity exists for an Admin Support III. This position is suitable for an individual who has a passion for providing patient- and family-centered care. Cold Lake is located on Alberta’s...


  • Cold Lake, Canada Imperial Oil Full time

    At Imperial, we work every day to responsibly develop Canada’s energy resources – applying technology and innovation to supply affordable, accessible and reliable energy while reducing emissions in support of a net-zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower...


  • Cold Lake, Canada ExxonMobil Full time

    At Imperial, we work every day to responsibly develop Canada’s energy resources – applying technology and innovation to supply affordable, accessible and reliable energy while reducing emissions in support of a net-zero future. Imperial recognizes the important role we can play by advancing climate solutions within our operations and by providing lower...

  • Inventory Coordinator

    7 months ago


    Williams Lake, Canada Unified Alloys Ltd. Full time

    **Unified Alloys **is one of the largest suppliers of specialty steel, alloy piping and instrumentation products in Canada. We are currently looking to expand our **Sales** team and have an **INVENTORY COORDIANTOR (Customer Site) **position available in **Williams Lake, BC**. **General Responsibilities**: The Inventory Coordinator (Customer Site) is part of...


  • Williams Lake, Canada Environmental 360 Solutions Full time

    **Company Overview** Founded in 2018, Environmental 360 Solutions (E360S) is dedicated to becoming North America's leading and most trusted environmental management company. Growing through acquisition and organic growth, E360S provides environmental and waste management solutions to municipalities and commercial customers. **Position Description** We...


  • Sylvan Lake, Canada Tri Energy Services Full time

    **Responsibilities**: - Assist in document management - purging documents, file scanning, faxing and photocopying. - Data entry - assist Controller with various accounting tasks. - Job costing - Payroll And Employee Administration Management - Handle confidential matters. - Provide administrative support to department managers. - Provide word processing and...

  • Office Administrator

    7 months ago


    Slave Lake, Canada Roska DBO Full time

    Roska DBO is looking for talented and enthusiastic** Administrators** to fill vacancies with our oil in gas client in Slave Lake, AB. This is an office based position working M-F, 8 hr day. **RESPONSIBILITIES may include**: - Accounts Payable - Payroll - Data Entry - Customer service - File management - General office administration - Incoming/outgoing...


  • Cold Lake, Canada IronSight Full time

    Looking for an opportunity to be part of a transformative team in a changing industry? Look no further. IronSight is transforming the way energy developers and their service providers do business. Some of the biggest energy developers in the world use our app to manage, coordinate, analyze, and, ultimately, optimize their field operations - and we’re just...


  • Cold Lake, Canada City of Cold Lake Full time

    **Job description** With a population of approximately 16,300, Cold Lake is a city that offers a wealth of excitement, adventure and entertainment for all in any season. Hugging the southern shores of Alberta’s seventh largest lake, this recreational paradise can be accessed in summer and winter through western Canada’s largest inland marina. New...


  • Sylvan Lake, Canada Tri Energy Services Full time

    **Responsibilities**: - Assist in Document Control - updating and creating forms for Projects, QC and Admin - Data Entry - Payroll And Employee Administration Management - Handle confidential matters - Provide administrative support to department managers - Provide word processing and secretarial support - Take, record and distribute meeting minutes - Other...


  • Williams Lake, Canada Tŝilhqot’in National Government Full time

    **Receptionist/ Administrative Assistant** **Classification**:Full time, Permanent **Salary**:$20.00 - $23.00 per hour **Location**:Williams Lake, BC **Deadline**:Until Filled The Tŝilhqot’in National Government (TNG) is the official First Nations government serving the Tŝilhqot'in Nation. TNG is located in Williams Lake, British Columbia and serves...


  • Cold Lake, Canada L3Harris Technologies Full time

    L3Harris MAS, a subsidiary of L3Harris Technologies, Inc., is an agile and innovative aerospace and defense technology company. Our 1000 employees provide complete military and commercial aviation modernization and upgrade solutions structural and avionics upgrades, aircraft component repair and overhaul, integrated logistics support, stripping and painting,...

  • Projects Administrator

    2 months ago


    Sylvan Lake, Canada Tri Energy Services Full time

    Responsibility: - Work closely with the Project Manager, Site Superintendent, Fabrication Manager and QC Department to minimize their need to do task work including but not limit to: - Process RFI and shop drawing submissions and other project related documents in a timely manner and maintain up-to-date and accurate tracking logs. - Maintain organized...


  • McClean Lake, Canada Orano Full time

    Regular/Permanent Canada / Saskatchewan Telework not possible Welcome to Orano Helping to meet current and future challenges to preserve our world and build the world of tomorrow while taking care of everyone's health is stimulating for you. For us too. By joining the Orano Group, a leading international player in the nuclear industry, you are in the right...

  • Project Administrator

    6 months ago


    Moberly Lake, Canada Aski Reclamation LP Full time

    **Project Administrator** Aski Reclamation LP an indigenous-owned environmental consulting company which integrates First Nations’ knowledge with science, to deliver solutions to our clients and pave the way for industry best practices in Restoration, Reclamation and Environmental Services. The Project Administrator takes on all the administrative tasks...


  • Williams Lake, Canada New City Contracting Ltd. Full time

    Are you an enthusiastic individual that thrives in a high-volume and fast-paced environment? If so, we are absolutely looking for you to join our team. To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently, and have a genuine interest in helping team members...


  • Slave Lake, Canada SLAVELAKE BOTTLE DEPOT LTD Full time

    OverviewWe are seeking an experienced Administrative Services Coordinator to join our team at Slavelake Bottle Depot Ltd. This role is ideal for a highly organized and detail-oriented individual who can effectively manage administrative tasks, prioritize projects, and ensure seamless office operations.ResponsibilitiesEvaluate and implement new administrative...

  • Safety Administrator

    7 months ago


    Sylvan Lake, Canada 100% Safety Inc. Full time

    **HSE Consulting Administrator and Junior Field Advisor** This role is primarily administrative related. There is opportunity to have time in the field delivering safety meetings and conducting inspections, where needed. **Job Description - Administrative Duties - home based** - Development of Formal Hazard Assessments as per client Job and Task List -...


  • Shawnigan Lake, Canada Heavy Metal Marine Ltd. Full time

    Heavy civil construction company is seeking a dynamic and organized individual to join our team as Reception/Office Administrator in Malahat, BC. This regular, full time position is scheduled Monday to Friday from 7:30am - 4:00pm. There is room for career advancement as our company continues to grow. Responsibilities of this role include: - Reception,...