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Property Administrator

1 month ago

Cambridge, Canada Pier 4 Ltd Full time

**Opportunity**

At Pier 4 our portfolio of multi-family real estate assets is growing and as a result we are looking for an experienced Property Administrator to join our team in Cambridge, Ontario. We are looking for a Property Administrator who wants to be part of our exciting journey and is truly engaged in being an advocate of and executing, best-in-class property administration.

At Pier 4 we aspire to be the leaders in this space and at the same time we are grounded by years of expertise in property management, relationship-oriented business practices and a drive for continuous improvement. We manage our properties with a focus on revitalization to assure our tenants feel comfortable in their homes.

Reporting to the Property Manager, the Property Administrator’s responsibilities include, but are not limited to; general administration, leasing, AR, AP and providing on-call support 24/7 for emergencies for multiple sites in Southwestern Ontario when required.

**Responsibilities**
- All aspects of the property's operation including revenue, expense management, profit and other financial goals while consistently providing residents, vendors, and employees with the highest quality of service and support.
- Analyze, update, and produce monthly Management Reports for each property in close cooperation with the Property Managers and Property Accountants.
- Manages all aspects of the P&L including expense control and budgeting.
- Assist with monthly financial accounting, reporting, and explanation of variances.
- Processing, filing, and paying invoices.
- Maintaining accurate and organized records of all items in the P&L.
- Prepare and submit documents relating to various affordable housing agencies and rent assistance programs.
- Maintains accurate records of all community transactions (i.e., rent rolls, delinquency reports, move-ins/move-outs, etc.).
- Create, manage, and update advertisements for all current and upcoming vacant units.
- Collaborates with property management team to produce advertising materials.
- Corresponding with all potential tenants along with preparing and scheduling property viewings for vacant units.
- Assist in day-to-day operations of the property management company.
- Maintain accurate records of all tenant files, company files as well as AR and AP records.
- Negotiate and coordinate services/contracts with the operation of the property.
- Function as point of contact with internal and external business parties for all accounts payable related inquiries.
- Other accounting duties as assigned.
- Must be organized, efficient, can prioritize, have excellent follow-up and outstanding interpersonal and communication skills.

**Education, Qualification and Experience**
- Minimum of 2 years residential property management experience.
- High attention to detail and accuracy is critical.
- Exceptionally organized and detail oriented with a strong ability to prioritize and multi-task.
- Strong interpersonal and oral communication skills.
- Able to work both independently and comfortably as part of a team.
- Aptitude for working in a deadline-oriented environment.
- Commitment to discretion and confidentiality.
- Experience using Quickbooks.
- Experience using Yardi software.
- Knowledge of the Landlord Tenant Act.
- Degree/diploma and/or an equivalent combination of education and/or experience.
- Strong computer skills including Microsoft Office (Excel, Word, Outlook).

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