Business Operations Coordinator

7 months ago

Toronto, Canada Chipotle Mexican Grill Full time

**Business Operations Coordinator**

**Description**

**CULTIVATE A BETTER WORLD**

Food served fast does not have to be a typical fast-food experience. Chipotle has always done things differently, both in and out of our restaurants. We are changing the face of fast food, starting conversations, and directly supporting efforts to shift the future of farming and food. We hope you will join us as we continue to learn, evolve, and shape what comes next on our mission to make better food accessible to everyone.

**THE OPPORTUNITY**

The Coordinator, Business Operations will provide a broad range of superior administrative support with an emphasis managing the Executive and other senior leadership. In addition to providing executive administrative support to the Leadership team, this role will provide cross-functional operational and administrative support to the Supply Chain, People Experience, Marketing, Facilities, and Operations teams.

**WHAT YOU’LL DO**
- Support the Executive and other senior department leaders with the ability to organize and communicate complex and competing priorities
- Assist with project management by creating assignments, tracking progress, and resolving issues
- Support and maintain operational processes and workflows to ensure that resources are used efficiently
- Identify and address operational problems and inefficiencies, report these to the management team and suggest solutions
- Coordinate with vendors and suppliers to get quotes, and maintain good relationships with external stakeholders
- Create and maintain records for all operational activities and ensure that all documents are filed properly
- Provide staff with the necessary support and resources to effectively do their jobs to the best of their abilities
- Designs and maintains efficient documentation and distribution systems for a variety of records and files including confidential information, such as human resources and financial information relating to the management of the Company using methods that can be easily accessible to assigned staff
- Coordinate arrangements for staff meetings, conferences, and handle special arrangements for large meetings.
- Draft and/or proofread documents and presentations as needed utilizing a strong command of proper business writing and grammar.
- Assemble and distribute meeting agendas and pre-reads, and meeting materials
- Take notes and distribute minutes for attendees of meetings.
- Provide information and assistance to business associates in a professional and courteous manner, and communicate for Officers when appropriate
- Provide support and oversee junior operational functions such coordinating and tracking training, including working closely with vendors
- Maintain appearance and organization functionality of common spaces
- Handle office mail sorting and courier services
- Maintain office supplies, inventory and ordering
- Arrange and assist with the onboarding of new hires
- Manage proper maintenance of office equipment, oversee vendor management of equipment, and ensure accurate billing and contractual responsibilities.
- Collaborate and provide support for Canada RSC team events to ensure team collaboration and team building
- Follow-up with vendors and internal employees to resolve invoice and payment issues
- Determine the validity of invoices, proper account codes, and proper authorization
- Work with employees across various departments to resolve invoice and payment questions
- Strategically schedule and coordinate activities such as Preventative Maintenance, Warranty service, and other essential services based on meticulous prioritization of issue severity and business impact.
- Initiate direct communication with restaurant managers when additional clarity is needed for Facilities, People Experience, and Supply Chain matters, as required
- Maintain supplier and product databases and provide regular updates to RSC and Restaurants, as required
- Provide support for internal and external audit requests

**WHAT YOU’LL BRING TO THE TABLE**
- High school diploma
- B.A. in related field or an equivalent in education and experience preferred
- Strong knowledge of and the ability to use a PC as well as Microsoft Office Suite
- Intermediate knowledge of Microsoft Excel
- Excellent 10-key and typing skills with the ability to audit work for accuracy
- Excellent analytical, quantitative, written, and verbal communication skills
- Ability to be detail oriented
- Two (2) years related work experience
- Be able to mínimally travel

**WHO WE ARE**

**PAY TRANSPARENCY**
- A reasonable estimate of the current base salary range for this position is $50,000 - $65,000 CAD. You are also eligible for annual cash bonuses and equity awards based upon performance and other factors. Actual compensation offered may vary depending on skill level, experience, and/or education. Chipotle offers a competitive total rewards package, which includes medical, dental, and vision insurance, RRSP

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