Bilingual Property Services Coordinator

3 weeks ago

Gatineau, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

SUMMARY

The **Bilingual**Property Service Coordinator**is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

Primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

**Operations**:

- Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
- Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
- Completes forms as required for various departments - such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
- Develops scopes of work and requests quotes from service providers where required.
- Uploads all applicable documentation to work orders for reporting and auditing purposes.
- Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
- Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
- Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
- Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
- Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

**Health and Safety**:

- Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
- In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
- Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
- Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
- Completes all corporate safety training.
- Sends, receives, reviews, and tracks H&S documentation.
- Manages time & space of building activities to ensure no conflicting safety hazards.
- Verifies client security requirements and ensures service providers are compliant prior to entering client space.

**Communication/Customer Services**:

- Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
- Establishes and maintains working relationships with Clients and service providers.
- Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

**Service Contracts / Financial Management**:

- Reviews demand work orders to determine if billable or non-billable.
- Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
- Prepares accurate information and various reports for Finance and Management as requested.
- Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

KNOWLEDGE & SKILLS
- High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
- Excellent interpersonal skills.
- Strong customer-oriented skills.
- Good communication skills (verbal/written).
- Ability to work collaboratively within a team environment.
- Ability to work on numerous concurrent tasks and client requests.
- Knowledge of tendering processes as asset.
- Good computer skills, Microsoft Office & Oracle Cloud an asset.
- Knowledge of financial management software an asset.

**Licenses and/or Professional Accreditation**
- None required.

**ROLE DIMENSIONS**

**_1. Project Management: _**

Doesn’t lead projects.

**_2. Communications: _**

Communication involves

  • Bilingual Property Administrator

    1 week ago

    Gatineau, Canada First Capital Full time

    First Capital [TSX: FCR.UN] is a leading owner, operator, and developer of mixed-use real estate located in Canada’s most densely populated cities. First Capital’s focus is on creating thriving urban neighbourhoods to generate value for businesses, residents, communities and our investors. We strive for performance excellence at our properties and new...

  • Bilingual Property Services Coordinator

    2 weeks ago

    Gatineau, Canada BGIS Full time

    Who We Are BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320...

  • Bilingual HR Generalist

    2 weeks ago

    Gatineau, Canada Bilingual Squad Full time

    We have an immediate need for a Bilingual HR Generalist for our client located in Gatineau, Quebec. this role is on-site. Partner with the management team in support of various strategic initiatives such as organizational design, succession planning, training and development, etc. to ensure the needs of the business are met Support the delivery of People &...

  • Property Manager

    4 weeks ago

    Gatineau, Quebec, Canada Harry Hope. Canada Full time

    The ideal candidate will be responsible for all operational and financial aspects of properties including budget control and maintenance requests. You will act as the senior manager and supervise all relevant personnel. Responsibilities Oversee the overall management and efficient operation of assigned buildings. Supervise tenant move-ins, move-outs, lease...

  • Property Manager

    4 weeks ago

    Gatineau, Quebec, Canada Harry Hope. Canada Full time

    The ideal candidate will be responsible for all operational and financial aspects of properties including budget control and maintenance requests. You will act as the senior manager and supervise all relevant personnel. ResponsibilitiesOversee the overall management and efficient operation of assigned buildings.Supervise tenant move-ins, move-outs, lease...

  • Property Rentals Manager

    2 weeks ago

    Gatineau, Canada Gestion immobilière Metropolis Inc. Full time

    Education: - Expérience: **Education**: - Secondary (high) school graduation certificate - or equivalent experience **Tasks**: - Negotiate or approve rental or lease of properties on behalf of property owner - Ensure terms of lease agreements are met - Hire and supervise support staff performing operational, clerical or maintenance duties - Prepare and...

  • Building Services Coordinator

    2 weeks ago

    Gatineau, Canada CÉGEP Heritage College Full time

    Cégep Heritage College is located in Gatineau, Québec, next to the National Capital Region’s Gatineau Park. It is the region’s only public, tuition-free, English-language college, offering innovative and personalized instruction across 19 Career, Pre-University and Continuing Education programs in its modern, state-of-the-art facilities. Cégep...

  • Tenant Experience Coordinator

    1 week ago

    Gatineau, Canada BGIS Full time

    **Who We Are** **SUMMARY** The **Tenant Experience Coordinator **is responsible for the delivery and management of tenant experience improvement initiatives, focused on cleanliness, comfort and general conditions of the environment. The Tenant Experience Coordinator works closely with the property management team, vendors as well as tenant representatives...

  • Tenant Services Coordinator

    2 weeks ago

    Gatineau, Canada BGIS Full time

    Job Field: **Facility/Property Management** - Job Type: **Full-time** **Who We Are** **SUMMARY** The** Tenant Services Coordinator **supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. This position is also responsible for coordinating the resolution of tenant...

  • Tenant Services Coordinator

    2 weeks ago

    Gatineau, Canada BGIS Full time

    Who We Are **SUMMARY** The Tenant Services Coordinator supports BGIS clients by coordinating the delivery of small-scale maintenance projects, workspace changes, design services and office services. This position is also responsible for coordinating the resolution of tenant issues related to the delivery of tenant service projects. They are also...

  • Property Administrator

    2 weeks ago

    Gatineau, Canada Centurion Asset Management Inc. Full time

    Who We Are Centurion Asset Management Inc. is a recognized leader in the Investment and Property Management industries. Providing quality investments and housing for all its clients, our experienced team comprised of more than 280 Employees is a core component of Centurion’s success since 2003. Centurion Apartment Real Estate Investment Trust (“REIT”)...

  • Service Manager Bilingual

    4 weeks ago

    Gatineau, Canada Hull Nissan Full time

    Hull Nissan is looking for a Service Manager to join our team! Are you passionate, energetic, have people skills and strive for continuous improvement? Do people notice you for your positive leadership? We want to meet you! **Specific Responsibilities**: - Hiring, managing staff and scheduling - Ensuring the motivation and efficiency of the technical...

  • Bilingual Help Desk Specialist

    2 weeks ago

    Gatineau, Canada Kyndryl Full time

    **Position**: Help Desk Specialist **Client**: Federal government client **Location**:Onsite - (200 Place du Portages, Gatineau) **Duration**: 1 year initial + two 1 year extensions **Security Clearance**: Federal Government Secret Clearance **Language**:English/French (FULLY BILINGUAL) **Background**: Our federal government client within a government...

  • Service Operations Coordinator

    5 days ago

    Gatineau, Quebec, Canada Arcon Recruitment Services Full time

    Job Description:We are seeking a highly skilled Service Operations Coordinator to join our team at Arcon Recruitment Services. As a key member of our operations department, you will be responsible for ensuring seamless service delivery to our clients. Your excellent communication skills and technical understanding will enable you to effectively manage...

  • Intermediate Project Planner for Real Property

    1 week ago

    Gatineau, Canada Maplesoft Group Full time

    Maplesoft Group is currently seeking an Intermediate Project Planner for Real Property (Onsite) for our Federal Government client. The following responsibilities are associated with the “Statement of Work” but are not limited to: Primary Responsibilities Procurement Specialist, Intermediate tasks may include, but are not limited to the following: -...

  • Service Delivery Coordinator

    3 weeks ago

    Gatineau, Canada Brookfield Renewable Full time

    Job DetailsDescription **Overview** Brookfield Renewable is one of the core businesses under Brookfield Asset Management (“Brookfield”), one of the world’s leading alternative asset managers. Brookfield operates in over 30 countries and manages over $600 billion of real assets focused on real estate, infrastructure, renewable power, private equity,...

  • Property Assistant

    4 weeks ago

    Gatineau, Canada Public Storage Canada Full time

    _**Experience a Challenging and Rewarding Opportunity**_ **Covid-19 Precautions** We have implemented many safety protocols in our daily operations that include limiting the numbers of customer interactions, providing plastic guards, masks, gloves, cleaning supplies and sanitizers. **We are looking to hire applicants who enjoy working in a challenging...

  • Property Assistant

    4 weeks ago

    Gatineau, Canada Public Storage Canada Full time

    **_Experience a Challenging and Rewarding Opportunity_** **RECEIVE A SIGNING BONUS OF $500 AFTER 3 MONTHS** **Covid-19 Precautions** We have implemented many safety protocols in our daily operations that include limiting the numbers of customer interactions, providing plastic guards, masks, gloves, cleaning supplies and sanitizers. **We are looking to...

  • Sales and Marketing Coordinator

    2 weeks ago

    Gatineau, Canada Native Women's Association of Canada Full time

    **Reports to**: Banquets Manager **Salary Range**:$50,000 to $55,000 **Term**: Permanent, FT **Closing Date**: Open until filled **Location**: Gatineau, QC **Summary** The Sales and Marketing Coordinator will work under the authority and supervision of the Banquets Manager, working closely with the Chief Operating Officer. The Sales and Marketing...

  • Property Operations Specialist

    4 days ago

    Gatineau, Quebec, Canada Campus Life & Style Part time

    About Us\Campus Life & Style is a leader in providing exceptional resident experiences and workplace environments. Our commitment to excellence drives us to deliver groundbreaking style and design.\\\Job Details\This part-time position is an excellent opportunity for a skilled maintenance professional to join our team. The successful candidate will be...