Building Services Coordinator

3 weeks ago

Gatineau, Canada CÉGEP Heritage College Full time

Cégep Heritage College is located in Gatineau, Québec, next to the National Capital Region’s Gatineau Park. It is the region’s only public, tuition-free, English-language college, offering innovative and personalized instruction across 19 Career, Pre-University and Continuing Education programs in its modern, state-of-the-art facilities. Cégep Heritage College is a vibrant multicultural institution with dedicated staff serving more than 1,200 students. It delivers educational programming that fosters extraordinary student-teacher interaction, student leadership and entrepreneurship, intercultural dialogue and engagement, and high-calibre athletics.
- COMPETITION NUMBERC23-24-MGMT-03
- DEPARTMENTBuilding Services
- IMMEDIATE SUPERVISORDirector of Building Services
- TYPE OF HIRINGRegular, full-time position.
- WORK LOCATION325 boul. de la Cité-des-Jeunes, Gatineau, Quebec, Canada, J8Y6T3
- PREDECESSORNew position
- SALARY RANGE (ANNUAL)
- 78,600.00$ - 104,797.00$
- Under the supervision of the Director of Building Services, the Building Services Coordinator is responsible for the coordination and supervision of technical, administrative, and manual activities required for the management of all preventive maintenance, physical maintenance, and cleaning services as well as security and surveillance for all physical facilities. The Building Services Coordinator also assists the Director of Building Services with procurement, energy management and other project management dossiers in his/her area of expertise.
- The Building Services Coordinator also supervises a team composed of a Building Technician, a Certified Maintenance Worker, a Trades Helper and a Janitor working the evening shift as well as managing contracts with external agencies involving the maintenance and security team.
- FUNCTIONS

**Building maintenance and cleaning services**:

- Anticipates the overall tasks required for the specialized maintenance of equipment on a day-to-day, weekly, monthly, and annual basis, and establishes the working calendar for his/her team.
- Coordinates, distributes, and supervises the work of employees assigned to manual activities in specialized trades and general maintenance.
- Receives, analyzes, and distributes the work sheets requiring the intervention of Certified Maintenance Workers, Trade Helpers, and Janitor; controls the execution of tasks and verifies the quality of the work.
- Responsible for preventive as well as curative janitorial maintenance of the building.
- Analyses and evaluates work orders for maintenance, cleaning, repairs, and specialized services.
- Prepares a list of annual service and preventive maintenance contracts, ensures that they are renewed on time and monitors their costs.

**Other management dossiers**:

- Collaborates in the preparation and analysis of technical specifications and tender documents.
- Prepares and submits requisitions for material.
- Assists the Director of Building Services and the Director of Human Resources with the College emergency procedures and any policies or procedures related to his/her sector of activities.
- Coordinates resources to safeguard the property and grounds against fire, burglary, and vandalism.

**Entire sector of activities**:

- Represents the Director of Building Services, when required, on certain College committees, construction job meetings and project planning meetings.
- Liaises and maintains harmonious relations with other services and with the clientèle.
- Assists in the preparation and implementation of the annual work plan and of the departmental budget.
- Assists in the monitoring of the department’s capital budget (investment, renovations, furniture) within approved limits, and submits recommendations.
- Please contact our HR department for a completed list of tasks._
- MINIMUM QUALIFICATIONS REQUIRED

**Education**:
A bachelor’s degree or a diploma of collegial studies or an attestation of studies in Building or Facility Management or any related field which is recognized as equivalent by the competent authority.**Experience**:

- Three (3) years of relevant work experience, including experience in supervision of personnel.
- Must possess practical skills and experience related to the area of activity (purchasing/parking/space management/physical inventory management systems/energy saving management programs/preventive maintenance programs, etc.).
- Experience with computerized purchasing/parking/space management tools/AutoCAD or similar proprietary software is essential.
- Excellent knowledge and skills in the use of technology in a Windows environment with Microsoft Office Suite (MS Word, PowerPoint, Excel, etc.).
- Ability to work in a self-directed team environment with mínimal supervision.
- Must be able to make relatively complex financial calculations with accurate results.
- Must possess a strong work ethic.
- ADDITIONAL QUALIFICATIONS
- Bilingual in English and French (functional written, fluent reading a

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