Admin / Reception

3 weeks ago

Ottawa, Canada O’Dell HVAC Group Full time

O’Dell HVAC Group is a well-established heating, ventilating, and air conditioning (HVAC) equipment representative that works across Ontario with engineers, building owners, mechanical and sheet metal contractors in both commercial and industrial settings.

**_
Core Focus, Vision & Culture:_**

At O’Dell HVAC Group our purpose and passion is to build trusted relationships and deliver value focused HVAC solutions.

Our vision is to become the premier HVAC solutions provider across Canada by shaping the industry through innovative solutions and a customer-first approach.

Our success is fueled by our people. We offer our employees a work environment that reflects our core values and motivates employees to be their best. We want to mentor and train our employees to help their career growth and we have a family atmosphere that is supportive and centered around teamwork and collaboration.

**_
Our commitment to Diversity, Equity, and Inclusion_**_:_

We embrace diversity, equity, and inclusion and know that it drives innovation and better positions us for success in the future.

**What you’ll be doing**:
The Admin / Reception role is fully responsible for managing and conducting the day-to-day office and reception duties. In addition to developing, providing, and maintaining strong professional customer services relationships with our customers and vendors while conducting continuously administration support within a team environment. You will also be:

- Managing the ordering process from beginning to end, including generating orders, purchase orders, fulfillments and packing slips using our in-house program (Netsuite)
- Ordering office supplies
- Organize luncheons / other events, as needed
- Maintain staff lists
- Assist with fixing VOIP -phone systems issues (training will be provided on this)
- Must be able to multitask, be organized, and pay close attention to detail.
- Providing additional administration support for the sales teams and other duties as required.

**_ Who you are:_**
- A College diploma in Office Administration.
- A minimum of two years of office administration experience and experience with logistics strongly preferred.
- Strong interpersonal skills to work independently as well as in a team environment across multiple office locations.
- The ability to problem solve and analyze numerical data.
- Display a high level of proficiency and skill in Microsoft Office, Word, Excel, Outlook, and Teams.
- Ability to lift a max of 50 pounds

**Why work at O’Dell HVAC Group**:

- Competitive wages based on experience
- Complete Benefits package
- RRSP employee contribution plan
- Profit sharing based on O’Dell performance
- Company sponsored professional affiliations (OACETT, CPSA, ASHRAE etc.)
- Professional development: we strongly value training & development and career growth opportunities for our employees
- Summer Fridays -in the summer we take Friday afternoons off
- We do a paid company-wide shutdown during the holiday season to enjoy extra time off
- Hybrid work - we offer a flexible work environment that allows you to work both in the office and at home

**Accommodation**

Your accessibility is important to us. In accordance with AODA and the Ontario Human Rights Code, O’Dell HVAC Group will provide accommodations to applicants with disabilities throughout the entire recruitment process. Please inform us of the nature of any accommodation(s) that you may require.

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