Departmental Support Assistant

3 weeks ago

Courtenay, Canada North Island College Full time

Posting Number

**Posting Number**
- SS0446- Position Information**Division**
- Arts, Sciences & Technology**Department**
- Arts, Sciences & Management**Supervisor Title**
- Dean, Faculty of Arts, Science and Management**Location**
- Comox Valley(CV)**Posting Type**
- Internal/External Posting**Position Status**
- Temporary**If Others, please specify**

**Desired Start Date**
- 12/11/2023**Position End Date (if temporary)**
- 04/30/2024**Weekly work schedule (please indicate the start and end times for each day of work)**
- Tuesday to Thursday 0830-1630**%**
- 60**Pay Grade**
- F: $27.59-$29.28**Position Summary**Position Competencies**
- Job Knowledge
- Judgment
- Teamwork
- Planning & Organization
- Customer Service Excellence
- Communication & Interpersonal Skills

**Duties & Responsibilities**

**Processing and Formatting of Curriculum Material**
- 1. Problem solves and assists faculty to better present curriculum material: i.e., layout design, graphics, charts, tables, or other formatting techniques to alter the visual impact of the material.
2. Uses advanced word processing and desktop publishing skills to format student manuals, exams, and other curriculum material.
3. Ensures style consistency and accuracy by proofreading and editing accordingly.
4. Identifies any course content inaccuracies to the faculty member and adjusts upon advice.
5. Confirms final draft with faculty and ensures all paperwork is completed including, but not limited to: print master submission form, copyright permission statement, bibliography spreadsheet.
6. Arranges for the printing and distribution of curriculum material with IMC.
7. Support program review process as required.
- **Monitoring of Copyright Standards**
- 1. Ensures all curriculum material that includes copyrighted works is copied appropriately under license with Access Copyright or through direct permission from the copyright owner.
2. Assists faculty in determining whether the material may be copied under the limitations of the Access Copyright license, or not. If not, proceeds to act as liaison with IMC to acquire a transactional license; or, obtain direct permission to copy from the publisher/copyright owner.
- **Exam Analysis (Remark Office**
**OMR**
**)**
- 1. Creates exam answer sheets in Microsoft Word and exam templates with Remark Office OMR software to generate Grade Reports and various other statistical analyses as requested.

**File Maintenance**
- 1. Organizes and maintains an electronic copy of curriculum material for future reference, as well as archived print masters.
2. Retains a copy of all copyright correspondence.
- **Provides clerical support to the programs within two Divisions: as noted.**
- 1. Standard and advanced word processing: letters, development of forms, charts, spreadsheets, manuals.
2. Desktop publishing: newsletters, brochures, hand-outs.
3. Data entry.
4. Assists in disseminating department information.
5. Assists with the collection of data/information.
6. Assists in transcribing minutes, planning meetings, travel arrangements, booking appointments, and preparing and processing purchase requisitions as required.
7. Other duties as assigned.**Required Education & Experience**
- 1. 1 Year post secondary education
2. Minimum of two years of current related experience, preferably in a post-secondary environment.**Required Knowledge Skills & Abilities**
- 1. Advanced proficiency with Microsoft Office software: Word, Excel, Access.
2. Excellent written communication skills with a thorough knowledge of business English, spelling and punctuation.
4. Excellent organizational and time management skills with the ability to plan and prioritize tasks, and efficiently meet deadlines.
5. Ability to demonstrate effective team behaviours, such as cooperation, active listening, tact, good judgment, and diplomacy.
6. Knowledge of copyright standards is an asset.**Special Instructions to Applicant**- Posting Detail Information

**Posting Open Date**
- 10/17/2023**Posting Close Date**

**Open Until Filled

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