Bilingual (French) Contract Specialist

2 months ago

Richmond Hill, Canada Olympus Corporation of the Americas Full time

**Workplace Flexibility**:Hybrid**

**_
For more than 100 years, Olympus has focused on making people’s lives healthier, safer and more fulfilling._**

Every day, we live by our philosophy, True to Life, by advancing medical technologies and elevating the standard of patient care so people everywhere can fulfill their desires, dreams, and lives.

Our five Core Values empower us to achieve Our Purpose:
**Patient Focus, Integrity, Innovation, Impact and Empathy.**

Learn more about Life at Olympus.The Contract Specialist will perform a variety of project management and contract support services for the Olympus Canada Incorporated (OCI) Corporate. The services may include a wide variety of preparing and compiling reports conducting analyses revising and logging contracts and the completion of projects under the direction of Associate Manager Tenders & Contracts as well as Dir. Tenders and Contracts. Familiarity is required with commercial terminology and the Company’s policies procedures and personnel. This position will operate in an environment where time limitations are stringent, and the consequences associated with error can be extremely high as a result extreme attention to detail and a heightened awareness to deadlines are required.

**Job Duties**:

- Maintain responsibility for preparing proposals, submission of proposals in a timely manner, coordinating with other departments as necessary, taking into consideration customer and business requirements. Prepare or coordinate the preparation of various forms and certifications requested by customers, for the purpose of complying with government regulations and customer requirements.
- Obtain timely and comprehensive responses to all solicitation component requests from Olympus product groups, including initial consideration of all standard and high-level legal and business terms and conditions. Communicate with corporate sales and product marketing managers as well as other corporate departments as necessary to pull separate and distinct pieces together.
- Administer all agreements contracts including GPO contract and other legal documents on behalf of Olympus.
- Maintain the contract management process to ensure the smooth flow of contract execution and archiving.
- Monitor document activities such as document flow renewal expiry special terms reconciliation and ensure that tender obligations are fulfilled.
- Work with the OCI-BA team to set up contract details and monitor contract compliance including GPO contracts
- Main contact for GPO contracts inquiries, setups and reporting details.
- Act as the front person for all non GPO contract requests and inquiries from internal and external customers and maintain systems where contract information is visible to all relevant internal parties.
- Obtain and document approvals through internal approval process short staffed situations help with compiling tender responses.
- Contract Specialist to generate and post updated list of accounts requiring procedure count reconciliation via SFDC for each Sales Region.
- Contract Specialist to gather reconciliation details received from Sales Team and invoice excess procedure counts via SAP and record such reconciliation detail invoicing in the Contracts Billing Schedule.
- Contracts Specialist to generate and post on a monthly basis list of contracts expiring in the next 6 months via SFDC for each Sales Region.
- Perform other related duties as assigned.

**Job Qualifications**:
**Required**:

- Bachelor’s degree or equivalent knowledge experience is required 3 years of related experience is required.

**Preferred**:

- Excellent organizational skills are vital.
- Must possess excellent written and verbal communication skills including the ability to create spreadsheets PowerPoint and complex Word documents.
- Tact and diplomacy with telephone and written etiquette is required.
- Must be able to shift priorities quickly and adjust work schedule based on workload.
- Flexibility and adaptability are essential.
- Must be fluently bilingual (French and English) both written and verbal (will be tested)
- A familiarity with legal and commercial terminology is an asset.
- A good knowledge of hospital procurement regulations is preferred.

**Why join Olympus?**
- We offer a holistic employee experience supporting personal and professional well-being through meaningful work, equitable offerings, and a connected culture._

**Equitable Offerings you can count on**:

- Competitive salaries, annual bonus
- Comprehensive medical benefits and pension plan
- Generous Paid Vacation and Sick Time
- Paid Parental Leave and Adoption Assistance

**Connected Culture you can embrace**:

- Work-life integrated culture that supports an employee centric mindset
- Offers onsite, hybrid and field work environments
- Paid volunteering and charitable donation/match programs
- Diversity Equity & Inclusion Initiatives including Employee Resource Groups
- Dedicated Training Resources and Learni

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