Administrative and Library Services Assistant

2 weeks ago

Halifax, Canada Dalhousie University Full time

**Position Details**:

- Position Information**Position Title**
- Administrative and Library Services Assistant

**Department/Unit**
- University Libraries

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S74-23

**Employee Group**
- NSGEU Local 77

**Position Type**
- Regular, On-Going

**Duration of Contract (if applicable)**

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $23.70 - $30.06 per hour ($40,061- $50,808 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- University Libraries support and advance learning and research endeavors by providing collections, facilities and services that expedite access to the world’s information and knowledge. Reporting to the Manager, Access Services, Administrative and Library Services Assistant provides administrative, building management support and financial support for the Kellogg Library (Tupper Building) and Kellogg Library Learning Commons in the Collaborative Health Education Building (CHEB).

**Key Responsibilities**
- Perform circulation duties (i.e., check-in/check-out library materials, set up and modify patron records, process Novanet Express requests, process requests for reserve materials, searches/holds/recalls of library materials, and prepare items for courier).
- Determine information needs and handle inquiries, at the service point, from a variety of patrons (e.g. students, faculty, researchers, and the general public) with varying levels of knowledge.
- Monitor spaces in the Kellogg Library, Kellogg Library Learning Commons and common areas in the CHEB to ensure appropriate appearance, access, safety and security including submitting work tickets. Ensure Facilities staff are notified immediately of any emergencies and that notices are strategically placed to alert the public.
- Account for revenue received from varied sources, e.g. fines, money on and from debit cards, searches and externals salary recoveries.
- Administrative duties such as key operator for photocopying machines and printers. Filing, sort and route mail daily and responding to inquiries from clients.

**Note**
Due to operational requirements, the successful applicant is required to work in-person on campus.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

**Required Qualifications**
- Library Technician Diploma plus, one to two years’ of library customer service experience (or equivalent combination of training and experience).
- Proficiency in MS Office (Word, Excel, Outlook) and strong computer skills.
- Experience searching and using library databases and electronic resources, an aptitude for using a variety of software programs, and familiarity with computerized library systems.
- Excellent communication, time management, and attention to detail skills.
- Ability to multi-task and to work effectively with the public, in a team environment.
- General finance and accounting experience.

**Assets**
- Business Administration diploma

**Job Competencies**

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**
- Posting Detail Information**Number of Vacancies**
- 1

**Open Date**
- 02/22/2023

**Close Date**
- 03/07/2023

**Open Until Filled**
- No

**Special Instructions to Applicant

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