Spare General Clerk

1 week ago

Cochrane, Canada Ontario Northland Full time

**POSITION**: Spare General Clerk

**DEPARTMENT**: Various

**LOCATION**: Cochrane

**REFERENCE**: 800-49-25

**RATE OF PAY**: $26.83 - $29.81/hour (Increases set out as per the collective agreement. Full rate effective after 1 year of service)

**WHO WE ARE**:
Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We employ over 900 skilled professionals and are over 120 years old and proud of our heritage and connection to the communities we serve. We are focused on moving forward with the goal of being a valued leader in transportation. We offer competitive salary, excellent benefits, a defined benefit pension plan, paid vacation, 3 paid personal leave days along with discounted transportation on our bus and passenger rail services.

**ACCOUNTABILITY STATEMENT**:
The Spare General Clerk is responsible for providing clerical support to the Rail Mechanical, Rail Infrastructure and Passenger Services Divisions in Cochrane. This position will need to be available for work on a call-in basis to cover vacation, illness and special projects within the clerical group.

**MAJOR DUTIES/ RESPONSIBILITIES**:

- Keying, editing, proofreading and finalizing correspondence, preparing reports, statements, invoices, forms, presentations and other documents from notes, using computers
- Data entry such as Time Tracking
- Respond to electronic inquiries or forward to appropriate person
- Answering, screening and forwarding telephone calls; responding to inquiries from internal and external sources and providing various information
- Photocopy and collate documents for distribution, mailing and filing
- Prepare and maintain reports from manual or electronic files, inventories, mailing lists and databases
- Process incoming and outgoing mail, manually or electronically
- Send and receive messages and documents by fax or electronic mail
- May sort, process and verify receipts, expenditures, forms and other documents
- May order office supplies, service office equipment and arrange for servicing
- May perform a variety of clerical duties such as calculate, prepare and issue documents related to accounts such as bills, invoices, inventory reports, account statements and other financial statements using computerized and manual systems

**REQUIREMENTS**:

- Grade 12 Ontario Secondary School diploma (OSSD) or General Education Diploma (GED)
- Completion of college business, accounting/bookkeeping and/or office administration courses are considered an asset
- Possess strong attention to detail and organizational skills
- Must be available for short notice scheduling
- Proven experience with Microsoft Office Suite (specifically Word, Excel and Outlook)
- Excellent oral and written communication skills (strong grammar, spelling and proofreading abilities)
- Ability to work with minimum supervision and within a team environment
- Must be able to work in a fast-paced environment to meet deadlines
- Committed to Company Health and Safety
- Must be able to lift up to 30 lbs
- Preference will be given to qualified applicants who are fluent in both official languages (English and French)

Ontario Northland is an equal opportunity employer. Accommodation is available for applicants with disabilities throughout the recruitment process. Please contact Human Resources.

Les offres d'emploi sont également disponibles en français. Visitez notre site Web sur les carrières ou appelez le 1-800-363-7512, poste 394 pour plus de renseignements.

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