Events Coordinator

4 weeks ago

Calgary, Canada Platform Calgary Full time

**Coordinator, Events**

**Permanent - Full Time**

**Salary starting at $55,000/year**

Are you drawn to Calgary’s thriving tech sector and looking to build a meaningful career that allows you to have an impact in your community? Does the prospect of city-building work excite you? If you thrive in a collaborative environment and enjoy putting your own innovative spin on things, then we think this is what you were meant to do as Platform Calgary’s newest **Coordinator, Events.**

Reporting to the Lead, Events, you will work closely with the Event team to take prospect event clients from inquiry to confirmed event. You will provide administrative support, project management and a high level of customer service to event clients such as startup founders and their teams, partners, clients, vendors and event attendees.

As the Coordinator, Events you will be the key contact for external clients confirming meeting and event rental space availability and booking details, including catering and other support, and will be responsible for the communications of events to other Platform teams.

**What will you do?**
- You will be responsible for all administrative support for external event clients, including: quote development, booking confirmations, sourcing and confirmation of catering, scheduling of security and schedule/liaison with part time event, cleaning and moving staff.
- You will build Banquet and Event Orders (BEO’s) in Platform’s event software (Momentus) for primarily external client events ensuring all details are complete in information and ready for handoff to event operations/execution staff.
- You will ensure all events and bookings in multiple internal systems for visibility across the entire organization and to visitors of the centre (including the internal booking system and event calendar, the YYC Tech Community Event Calendar, and the weekly summary for displays throughout the Innovation Centre).
- You will compile and gather data on event metrics and ensure reporting documents are completed on a monthly basis.
- You will execute and support the refinement/development of event processes to ensure all requirements are met.
- 3+ years of experience in event management/coordination
- Momentus or equivalent event management software experience will be considered an asset
- Excellent project management skills; self motivated, managing multiple initiatives simultaneously with a keen attention to detail
- Data driven mindset, experience in reporting and visualizing event analytics considered an asset
- Courteous, warm and enthusiastic verbal and written communication
- Proactive problem-solving and analysis
- Ability to thrive in a fast-paced environment often with tight timelines, including managing several initiatives at once

**Who you are**:

- You are highly responsive and have experience in an administrative position
- You excel in customer service and written/verbal communication
- You are an extremely organized individual who can navigate numerous clients needs and requirements at once
- You are able to produce detailed reports on a monthly basis showcasing the activity and utilization in the Innovation Centre that provide valuable and actionable insights

**Additional Notes**:

- Some assistance with event execution may be required
- Time outside typical business hours may be required

**During the interview process, we will be looking for**:

- A high level of professionalism and ability to connect with others to build positive relationships and be a true collaborator.
- Strong emotional intelligence, a high level of empathy and active listening skills.
- Forward thinking - you can anticipate and act on the needs and requests of multiple collaborators/contributors.
- Initiative - proactively create and follow through on new ideas and strategies.

**Platform Calgary perks**:

- **Hybrid and flexible work**: Our team enjoys the flexibility of hybrid work and flexible hours, so we can all do our best work.
- **Great benefits from day one**: Health, dental and wellness benefits; RRSP matching program; parental leave top-up program development stipends and other perks
- **Paid Time Off**: We offer plenty of paid time off, as well as Fridays off during the months of July and August plus holiday closure in December/January.
- **A unique place to work**: The Platform Innovation Centre is the front door to Calgary’s tech and innovation community. Home to 100+ partners (and the thousands of guests who attend education programs, meetups and other events) dedicated to helping companies to start, grow and succeed.

We are fostering a culture of belonging that is diverse and inclusive. This begins with an equitable and accessible hiring process.



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