Payroll & Benefits Administrator - Multiple

3 weeks ago

Regina, Canada Gateway Mechanical Services Full time

At Gateway Mechanical, the extraordinary is possible to achieve in the role of Payroll & Benefits Administrator

Founded in 1968, Gateway Mechanical is a privately owned company that has established itself as a leader in the commercial and industrial refrigeration, heating and air conditioning industry (HVACR). Attending to 40,000+ service calls per year, Gateway is the largest HVAC & Refrigeration service provider in Western Canada. Our model is comprised of local branch teams with fully qualified personnel representing HVAC, refrigeration, plumbing/gas fitting, sheet metal and electrical trades. These teams are supported by centers of excellence including professional engineers and project managers which ensures Gateway’s full technical capability is available for every project and service call.

The Payroll & Benefits Administrator is solely responsible for performing multiple financial activities relating to the company’s weekly payroll functions. This includes the timely and accurate processing of payroll for union and non-union employees in a fast-paced, high-volume environment. The Payroll & Benefits Administrator is also responsible for the tracking and reconciliation of RRSP remittances, payment of employees currently on STD, union dues, car, and cell phone allowances, commissions and bonuses, employee expenses, LOA payment, shift premiums, vacation tracking, year-end processing, and monthly/quarterly/yearly payroll reports.

**Responsibilities**:

- Ensure that all salary and hourly employee pay is processed accurately and on time;
- Audit Dayforce payroll processing system and generate reports to ensure accuracy and reconciliation
- Ensure the weekly payroll checklist is completed;
- Prepare, track and send ROEs, income tax forms, and union dues as required to governing bodies;
- Keep up to date with current CRA payroll guidelines and processes and ensure Gateway is in compliance with Government and any other third-party requirements;
- Administrate Employee Benefit & RRSP plan from a payroll perspective;
- Issue ad hoc, weekly, monthly, quarterly and yearly reports;
- Ensure all employee payroll inquiries are taken care of in a timely manner;
- Deduct monthly union dues from affected employees;
- Ensure monthly union remittances are accurately calculated and cheque requisition sent to accounting for approval and processing;
- Accurately prepare and release payroll for all company employees, and employees on STD on a weekly basis;
- Ensure LTD premiums and taxable benefits are tracked, up to date, and deducted monthly from employees currently on the Gateway benefit program;
- Ensure monthly RRSP contributions are reflected accurately on a monthly basis for both employee and employer portions;
- Ensure car and cell phone allowances are paid on a monthly basis according to Employee Employment contracts;
- Implement salary increases and bonuses as per instructions given by functional department leaders for staff employees and functional managers for union employees or hourly employees;
- Maintain records for pension and life insurance contributions made by employees and liaise with service providers to ensure funds are transferred appropriately;
- Track vacation entitlements on a quarterly basis and provide finance with a monthly liability vacation accrual report;
- Year-end, T4, and T2200 processing;
- Recommend best practices to be implemented with respect to the payroll process and monitor payroll processing efficiency and accuracy;
- Research discrepancies in the payroll of payroll information and or documentation (ex: timesheets/leave time, etc.) for the purpose of ensuring accuracy prior to processing with follow-up to ADP as required;
- Work in collaboration with Ceridian-Dayforce to problem solve and in turn, resolve Dayforce system issues;
- Work in collaboration with Ceridian-Dayforce to create new system codes and processes (i.e. set up of new earnings and deduction codes);
- Compile data from SAMpro and Dayforce for stakeholders;
- Verify payroll-related information (direct deposits, SIN #’s, wages, employee information changes, etc.)
- Maintain complete payroll employee files;
- Extensive data entry in multiple systems (Dayforce, Great-West Life Benefits, SAMPRO, Vector) for payroll processing in the current, manual system;
- Appropriate handling of confidential information; and
- Other duties as assigned.

Requirements / Certifications
- 5 years of previous experience in a similar role;
- Knowledge of payroll auditing, income tax forms, benefit programs, sick pay, and RRSP plans;
- Previous experience processing multi-province and multi-union payroll;
- Advanced skills using Microsoft 365, including Excel;
- Proven knowledge of accounting;
- Advanced proficiency with Dayforce software is a definite asset; and
- CPM or PCP certification is preferred.

Perks of Working with Gateway
- Extended Health Care
- Dental
- RRSP Matching
- Life Insurance
- Health Care Spending Account
-

  • Manager, Payroll

    2 months ago

    Regina, Canada Saskatchewan Government Insurance Full time

    Do you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day. Out of Scope Location: Regina Head Office General Accountability Key Accountabilities Note: This section is not...

  • Payroll & Benefits Specialist

    2 weeks ago

    Regina, Canada Information Services Corporation Full time

    Company Name: Information Services Corporation Information Services Corporation (ISC) is hiring a Payroll & Benefits Specialist, on a full-time, permanent basis. About us: ISC (TSX:ISV) is the leading provider of registry and information management services for public data and records. Throughout our history, we've excelled at delivering value to...

  • Payroll & Benefits Specialist

    1 week ago

    Regina, Canada Information Services Corporation Full time

    Company Name: Information Services Corporation Location: Regina, Saskatchewan Status: Full-Time Permanent Job Close Date: May 6, 2024 We are ISC, an industry leading employer with a global presence. We provide registry and information management services for public data and records to our customers. Our mission of putting the right information in the...

  • Payroll & Benefits Coordinator

    2 months ago

    Regina, Canada eHealth Saskatchewan Full time

    **Who is eHealth Saskatchewan?** eHealth Saskatchewan is a Treasury Board Crown Corporation with a unique blend of healthcare, information technology, and citizen services. Our vision is “Connected healthcare, accessible to everyone, everywhere” with a mission to “Collaborate to transform healthcare through the use of information and innovative...

  • Payroll & Benefits Coordinator

    5 days ago

    Regina, Saskatchewan, Canada eHealth Saskatchewan Full time

    Who is eHealth Saskatchewan?eHealth Saskatchewan is a Treasury Board Crown Corporation with a unique blend of healthcare, information technology, and citizen services. Our vision is "Connected healthcare, accessible to everyone, everywhere" with a mission to "Collaborate to transform healthcare through the use of information and innovative technology". It is...

  • Payroll & Benefits Administrator/hr Assistant

    2 weeks ago

    Regina, Canada Warner Industries Full time

    Warner Industries Group of Companies, a leader in the Commercial Truck, Trailer, and Bus industries, is seeking an entry-level HR Professional who’s ready to launch their Career in the field of Human Resources! With 50 years of experience, Warner Industries is dedicated to providing exceptional customer service and maintaining a strong presence in the...

  • Benefits Specialist

    2 weeks ago

    Regina, Canada Plannera Pension & Benefits Full time

    **About Us** **Join the Plannera Team: A Career with Purpose. A Future with Possibilities**. Join our team of passionate pension and benefits professionals dedicated to helping members build a secure financial future! Plannera Pensions & Benefits (Plannera), formerly known as the Public Employees’ Benefits Agency, is on the lookout for talented...

  • Payroll Administrator

    3 weeks ago

    Regina, Canada SSC Security Services Corp Full time

    **Payroll Administrator** SSC Security Services Corp. is a TSX Venture Exchange-listed holding company which provides physical, cyber, and electronic security services across Canada. SSC currently has approximately three thousand employees and is based out of Regina, Saskatchewan. We have a permanent full-time opportunity in our Regina head office for a...

  • Payroll Administrator

    2 weeks ago

    Regina, Canada SSC Security Services Corp Full time

    **Payroll Administrator** SSC Security Services Corp. is a TSX Venture Exchange-listed holding company which provides physical, cyber, and electronic security services across Canada. SSC currently has approximately three thousand employees and is based out of Regina, Saskatchewan. We have a permanent full-time opportunity in our Regina head office for a...

  • Payroll Administrator

    2 months ago

    Regina, Canada SSC Security Services Corp Full time

    **Payroll Administrator** SSC Security Services Corp. is a TSX Venture Exchange-listed holding company which provides physical, cyber, and electronic security services across Canada. SSC currently has approximately three thousand employees and is based out of Regina, Saskatchewan. We have a permanent full-time opportunity in our Regina head office for a...

  • Analyst, Payroll

    3 weeks ago

    Regina, Canada SaskPower Full time

    Location - SaskPower Head Office 7W Temporary - Full Time until 07/31/2024 At SaskPower, we generate more than just electricity for Saskatchewan people. We offer some of the best jobs in the province. Our challenging careers will help you grow while being surrounded by a fully-committed team, committed to safety, openness, collaboration and...

  • Analyst, Payroll

    7 days ago

    Regina, Canada SaskPower Full time

    Location - Regina Permanent - Full Time At SaskPower, we generate more than just electricity for Saskatchewan people. We offer some of the best jobs in the province. Our challenging careers will help you grow while being surrounded by a fully-committed team, committed to safety, openness, collaboration and accountability. If you’re someone who thrives...

  • Payroll Administrator

    2 months ago

    Regina, Canada Brandt Full time

    Brandt is currently seeking a Payroll Administrator for our Regina location. This position will focus on payroll administration across Canada and the United States. **Duties & Responsibilities** - Processing full cycle payroll - Ensuring Brandt policies are being followed - Communicating with managers and employees on a regular basis - Maintaining employee...

  • Payroll Administrator

    5 days ago

    Regina, Saskatchewan, Canada SSC Security Services Corp Full time

    Payroll AdministratorSSC Security Services Corp. is a TSX Venture Exchange-listed holding company which provides physical, cyber, and electronic security services across Canada. SSC currently has approximately three thousand employees and is based out of Regina, Saskatchewan.We have a permanent full-time opportunity in our Regina head office for a...

  • Payroll Administrator

    4 days ago

    Regina, Saskatchewan, Canada SSC Security Services Corp Full time

    Payroll AdministratorSSC Security Services Corp. is a TSX Venture Exchange-listed holding company which provides physical, cyber, and electronic security services across Canada. SSC currently has approximately three thousand employees and is based out of Regina, Saskatchewan.We have a permanent full-time opportunity in our Regina head office for a...

  • Specialist, Payroll

    3 weeks ago

    Regina, Canada SaskPower Full time

    Permanent - Full Time At SaskPower, we generate more than just electricity for Saskatchewan people. We offer some of the best jobs in the province. Our challenging careers will help you grow while being surrounded by a fully-committed team, committed to safety, openness, collaboration and accountability. If you’re someone who thrives in a team...

  • Administrative Assistant

    4 weeks ago

    Regina, Canada Plannera Pension & Benefits Full time

    **Join the Plannera Team: A Career with Purpose. A Future with Possibilities**. Join our team of passionate pension and benefits professionals dedicated to helping members build a secure financial future! Plannera Pensions & Benefits (Plannera), formerly known as the Public Employees’ Benefits Agency, is on the lookout for talented individuals to become...

  • Payroll Administrator

    2 weeks ago

    Regina, Canada EARNEST IMMIGRATION AND CITIZENSHIP SERVICES INC Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes,...

  • Payroll Specialist

    7 days ago

    Regina, Canada Capital Automotive Group Full time

    **The Opportunity** Reporting to the Manager, Compensation & Benefits, the Payroll Specialist is responsible for producing accurate and timely payments to all employees, and acts as one of the primary contacts for the organization regarding pay-related inquiries. **The Role** - Prepare, verify, process, balance, and audit semi-monthly payrolls for salaried...

  • HR & Payroll Administrator

    2 months ago

    Regina, Canada Above Food Corporation Full time

    Looking for an experienced payroll administrator for a permanent full time position. This position will be responsible for processing payroll and heading up HR. This role is the first point of contact for our employees and we need to be sure they are treated with compassion, respect and understanding. **Duties and Responsibilities**: - Team player -...