Coordinator, Risk

3 weeks ago

Montréal, Canada Otéra Capital Full time

Otéra Capital Inc. is a major institutional commercial real estate debt player across North America and a leader in Canada, known for its expertise, professionalism and reliability. Otera's success is largely based on the talent, expertise and complementarity of its employees.

The group offers an environment that is both stimulating and dynamic, where we pursue excellence, we care, we innovate, we take ownership and we collaborate. Otera employees benefit from a competitive global compensation package, as well as professional development and wellness programs.

Your role

The Coordinator, Risk actively contributes to the deliverables and reporting of the Risk division, i.e. the creation of various presentations, management reports, strategic plan, etc. He.she is a key person in the coordination of activities between the Risk team, the Portfolio Construction team and the various teams of the organization, as well as with the stakeholders of the Caisse de dépôt et placement du Québec. He.she also provides logístical and administrative support to the members of the Risk team and the Portfolio Construction team.

**Responsibilities**:
**Committee Coordination**
- Manage the logistics surrounding the preparation of documentation, according to a pre-established schedule, particularly for the Executive Committee, the Investment and Risk Management Committee and the Board of Directors;
- Follow up regularly with stakeholders to ensure that deadlines are met;
- Complete (writing, translation, proofreading and formatting) and finalize deliverables, ensuring quality and consistency of the finished product;
- Maintain effective and continuous communication with the stakeholders involved in the various committees;
- Ensure an electronic filing system for documentation for easy access by all stakeholders;
- Keep the Senior Managers of the team regularly informed of the work progress;
- Forward final team documents to the appropriate stakeholders as per the committee.

**Administrative Support**
- Organize inter-team meetings at Otéra and with Caisse stakeholders;
- Plan and organize team members' travel (flight, hotel, etc.);
- Prepare expense accounts and payment requests according to the policies in effect;
- Organize the logistics of the registration and training of the Risk team members;
- Follow up on time sheets in SAP;
- Produce a vacation calendar for team members and ensure its follow-up;
- Develop new presentation templates adapted to the needs of the Risk division (e.g.: power point templates);
- Write, layout, correct, translate and revise various documents (policies and procedures, tables, presentations, reports, invoices, etc.) for the team;
- Organize meetings and events as part of the strategic planning process;
- Perform all other related tasks to ensure administrative support for the division.

**Document Management**
- Maintain a logical and functional filing system, both paper and electronic (scanning, archiving)
- Follow up on the team's document compliance and promote "paperless" practices in the Risk team
- Be responsible for archiving

**Profile**:

- College diploma in communications, graphic design, secretarial techniques, or administration or equivalent experience;
- Minimum of five (5) years of relevant experience;
- Advanced knowledge of office software (Office Suite: Word, PowerPoint, Excel, Outlook);
- Good knowledge and ability to create and revise executive level documents and presentations;
- Ability to create and diagram information in executive level Power Point presentation;
- Good knowledge of internet research tools;
- Very thorough and detail oriented;
- Excellent sense of organization and priorities;
- Ability to work under pressure and to manage several files at the same time;
- Demonstrate initiative, creativity and autonomy;
- Ability to maintain good interpersonal relations at all levels and to work as a team;
- Bilingualism (French and English), both written and spoken.

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