Clerical Assistant, Communications

4 weeks ago

Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant, Communications**:
**Primary Purpose**:The Department of Academic Family Medicine is a large complex provincially distributed medical education program in the College of Medicine at the University of Saskatchewan and is dedicated to excellence in patient care, teaching and learning, research, and administration. The communications assistant will provide support to the Academic Family Medicine communications division.

**Nature of Work**: The communications assistant will report to the communications manager. The incumbent will work in a fast-paced environment as part of a team while maintaining confidentiality and working collaboratively with faculty and staff across all Provincially distributed training sites, within the college and university, as well as with a broad range of internal and external stakeholders including students, alumni, donors, government, Saskatchewan health authority, health organizations and community and international partners.

**Accountabilities**:

- Content creation and oversight of social media. Responsible for the implementation of the social media annual plan developed by the Communications Manager.
- Responsible for updating the website for the department
- Drafting, editing, and distribution of department communications
- Overseeing department newsletters and assisting with content creation for annual reports
- Maintaining communications materials for access by the department
- Oversee the communications database and be the point of contact for creating and curating communications lists
- Provide graphic design support as needed
- Lead the procurement process for marketing materials and department swag
- General office and other related administrative duties
- Some travel may be required

**Qualifications**:
**Education**: Completion of a Grade 12 diploma and a recognized post-secondary education in communications, marketing, or social media content management is required. An equivalent level of education and experience may be considered.

**Skills**: This role requires highly effective interpersonal skills coupled with the ability to develop and maintain working relationships with coworkers; the ability to prioritize and function with competing deadlines; demonstrated excellent verbal and written communication skills; ability to interact effectively with students, faculty and other staff, handling interactions with professionalism (tact, discretion, confidentiality and cultural sensitivity); strong attention to detail; ability to recognize problems and to refer issues to other staff as appropriate. Success in this role requires balancing the ability to work independently and as part of a team; following instructions, policies and procedures while exercising initiative; setting priorities and seeking assistance when needed.
***:
**Department**: Family Medicine (Saskatoon)
**Status**: Permanent
**Employment Group**: CUPE 1975
**Shift**: Mon-Friday 8:00 - 4:30
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is 28.72 - 37.60 per hour. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:Operational Services
**Salary Phase/Band**:Phase 5
**Posted Date**: 8/24/2023
**Closing Date**: 9/5/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

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