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Accounts Payable/accounts Receivable Clerk

4 months ago

Burnaby, Canada 49th Parallel Roasters Full time

**Who we are**:
49th Parallel Roasters was founded in 2004 and is considered Canada’s best specialty coffee roaster, with five cafes located in the Lower Mainland and Montreal, and strong wholesale, specialty grocery, and e-comm businesses. We also offer the best donut in town, with our Lucky’s brand handmade donuts made onsite each morning. We are growing quickly, and are looking to add a new member to our small-yet-mighty Accounting team.

**Our Vision**: _BUILD NORTH AMERICA’S LEADING SPECIALTY COFFEE MOVEMENT_

**Our Mission**: _Make Specialty Coffee Accessible to More People (in More Ways) By Crafting EXCEPTIONAL DIRECT TRADE COFFEE, WITH INTENTION, That INSPIRES CURIOSITY_

**ACCOUNTS PAYABLE SUMMARY**
- We create exceptional specialty coffee and customer experiences
- We are curious and adaptable
- We are inclusive, respectful, and celebrate teamwork
- We aspire to positively impact coffee and our world
- We are all aligned to our mission, and to bringing it to life

**PRIMARY RESPONSIBILITIES**

Completes payments and controls expenses by receiving, processing, verifying, reconciling invoices and initiating payments.

Specifically, this position is responsible for the following duties:

- Pay vendors according to payment schedule, while:

- monitoring discount opportunities;
- verifying taxes and account numbers;
- scheduling and preparing cheques, wires and EFTs;
- taking ownership in resolving purchase order, contract, invoice, or payment discrepancies and documentation;
- ensuring credit is received for outstanding memos;
- issuing stop-payments or purchase order amendments.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Allocate and post expenses to accounts and classes by analyzing invoices.
- Respond to vendor inquiries in a customer focused manner.
- Review, verify, post and pay employee expense reports.
- Maintain accounting ledgers by verifying and posting account transactions.
- Reconcile monthly vendor accounts, statements and related transactions.
- Maintains historical records by uploading to Acumatica and/or filing documents.
- Protects organization's value by keeping information confidential, both internally and externally.
- Accomplish accounting and organization mission by completing related results as needed.
- Perform all tasks in an effective, efficient manner, maintaining volume KPIs as per industry standards.

*Other duties and special projects may be assigned from time to time.

**ACCOUNTS RECEIVABLE SUMMARY**

Collections, reconciliations, and maintaining and reporting current accounts receivables. Updating, paying, and reporting inventory.

**PRIMARY RESPONSIBILITIES**

This position is responsible for the following duties:

- Reconcile and rectify accounts receivable general ledger and subledgers.
- Verify unreleased AR documents in the system and coordinate with respective departments to complete all pending transactions.
- Assist Senior Accountant to complete all AR related issues in order to close the financial period in 5 working days.
- Review customers accounts on a weekly basis and coordinate with respective departments to collect all due invoices on time.
- Analyze customers accounts to establish payment arrangements and recommend write-offs if uncollectible.
- Respond to customer queries on accounts receivable matters on a timely manner and coordinate with respective departments if further action is required.
- Maintaining and reporting green bean inventory and paying green bean bills on a timely manner.
- Review, reconcile and report green bean inventory in the systems.
- Update and process weekly or monthly Café inventory count in the system.
- Assist Senior Accountant in completing month end related inventory matters.

*Other duties and special projects may be assigned from time to time

**QUALIFICATIONS**
- University or College Diploma in Accounting, Business Administration, or related field
- Enrollment in a Professional Accounting Designation is an asset
- High attention to detail
- Highly analytical with a solutions-based focus
- Strong time management and organizational skills
- Intermediate MS Office Skills (Excel, Word, PowerPoint)
- Acumatica and Quickbooks experience an asset
- Knowledge of specialty coffee, coffee trends and café operations an asset
- Ability to build strong internal & external working relationships
- Be results-oriented and process driven, with high expectations of self and team
- Ability to effectively receive and communicate feedback in a professional manner
- Have a “no job is too small” mentality: you roll up your sleeves, boldly jump in and get it done

**Job Types**: Full-time, Permanent

**Salary**: $21.53 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Flexible Language Requirement:

- F