Contract Management Specialist

3 months ago

Brampton, Canada Regional Municipality of Peel Full time

**Job Description**:
**Contract Management Spcialist**

**Public Works - Transportation**

**Contract** Full-Time; 13 months**

**Salary Range**:$89,469 - $111,384 per annum**

**Work mode**:Hybrid (Minimum 1 day onsite weekly, which may increase based on operational requirements)

**Location**: 2 Copper Rd., Brampton, ON

**Hours of work**:35 hours per week

**Overview**:
Our Transportation Department is dedicated to ensuring the safety and efficiency of transportation systems for Peel’s urban and rural communities. Our mandate involves planning, developing, and maintaining infrastructure. This includes implementing traffic management strategies, maintaining roadways, and optimizing public transit routes to enhance accessibility and minimize congestion. Additionally, our department focuses on promoting sustainable transportation options to reduce environmental impact and improve quality of life for residents. Through collaboration with various stakeholders and community engagement initiatives, we work towards creating a comprehensive transportation network that meets the diverse needs of Peel Region's population.

**The role**:
Reporting to the Supervisor of Business Functions, you’ll oversee key road maintenance contracts, ensuring our transportation infrastructure is expertly managed and maintained.

**What you will do in this role**:

- Manage and administer contracts that involve maintenance of various roadway assets.
- Develop scope of work and terms of reference for the preparation of requests for proposals/tenders/quotes for the various maintenance contracts.
- Review and assess practicability of contractor’s work plans.
- Develop tender documents for contracts, manage the selection and procurement process.
- Use current CMMS systems to manage contractor work orders.
- Monitor and collaboratively find solutions to mitigate contractor performance issues and ensure adherence to contract terms, health and safety, insurance, WSIB, traffic control plan and environmental protection measures.
- Negotiate project changes in scope to minimize Peel’s financial Risk and impacts to cost, quality and project schedules.
- Assess all claims, notices of intent to claim, disputes and propose options for resolution, review and verify item quantities, ensure quality of work through development of strong QA/QC processes and prepare support for payment and tracking in the Regions CMMS system.
- Develop and cultivate positive relationships with internal departments, Regional Councillors’, general public, contractors, consultant, inspectors, municipalities and external agencies.
- Provide input and recommendations for the development of the current and capital budgets.
- Ensure maintenance contracted activities are well planned to ensure risk is minimized and performance Standards are adhered too.

**What the role requires**:

- University degree in Engineering, Environmental Sciences, Business or related field.
- Minimum of 3-5 years of relevant work experience.
- Extensive experience in contract management and contract administration.
- Demonstrated administrative and financial skills including previous experience with budget management and variance analysis.
- Working knowledge of methods and practices applied in Roads Operations and Maintenance including all relevant legislation, regulations, guidelines and policies.
- Thorough knowledge of the Region of Peel Road Operations and Maintenance programs and services.
- Advanced computer proficiency with experience using Microsoft Excel and Hansen.

**Skills/Abilities**:

- Superior customer services acumen with ability to collaborate with partnerships and internal and external stakeholders.
- Effective negotiation and conflict resolution skills with the ability to respond with tack and diplomacy.
- Excellent communication skills including written, verbal, oral and facilitation to a wide variety of audiences.
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and pro-actively managing bias.
- Comprehensive Health, Dental, Vision benefit plan including psychological health.
- Optional enrolment into OMERS pension plan.
- Accrue Vacation on a monthly basis up to 3 weeks per annum.
- 3 Paid personal days and floating holidays.
- Flexible hours supporting your wellness and wellbeing.
- Annual performance review and merit increases based on performance.
- Supportive leadership and a culture of respect and inclusion.

**Work Mode & Job Location**: In this role, you'll enjoy the flexibility of a hybrid work arrangement. This means you'll have the ability to work off-site and on-site as needed, depending on operational needs at the 2 Copper Road worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It's important to note that your off-site work location must be within the province of Ontario. This ensures that we're compl

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