Hq Executive Assistant
5 days ago
**HQ Executive Assistant**
**Reports to**: CEO
**Minimum Hours**: 20-40 hours a week.
**Your responsibilities will include**:
- Managing office equipment such as computers.
- Managing office subscriptions for communication, project management, and technical support (ie. Zoom, Clickup, Teamwork, etc)
- Assist with scheduling and coordinating meetings.
- Coordinate complex calendar management, as well as content and flow of information to leadership.
- Book out-of-office meeting locations, and coordinate travel and other required accommodations
- Monitoring, screening, responding to, and distributing incoming communications.
- Liaise with internal staff as required
- Organizing documents.
- Create and manage surveys in collaboration with the leadership team.
- Creation and editing of vital documents, minutes, and speaking notes.
- Maintaining records.
- Assist with the preparation of standard correspondence.
- Supporting payments that are attached to the corporate credit card.
- Plan team and leadership events, both virtual and in person
- Maintain professionalism and strict confidentiality with all materials
**Skills we are looking for**:
- You are a problem solver and strategic thinker.
- You are a doer.
- You thrive in a virtual environment.
- You are very well organized.
- You have a keen eye for detail.
- You are results driven.
- You thrive in a fast-paced environment.
- You have excellent data processing skills.
- You have strong communication skills.
- You have the ability to work well independently and with a team.
- You are proactive in identifying the root cause of issues and developing solutions.
- You remain highly flexible and adaptable when faced with ambiguity.
- You are able to balance autonomy and collaboration.
- You seek the best (but sometimes not the easiest) solutions, with an unwavering commitment to do what is right.
**Requirements**:
- Minimum 3 years of work experience as an Executive Assistant in a fast pace online environment
- Excellent Google workspace and technology skills
- Outstanding organizational and time management skills
- Access to personal vehicle for occasional local use
- Local resident of North or West Vancouver
**Performance Objectives**:
Performance is monitored through Key Performance Indicators (KPIs) and individual review with the Director of People Operations and/or designated supervisors such as the CEO.
Key Performance Indicators will be measured monthly x 3 months and then on a quarterly basis (every 3 months) and include three measurements:
1. Successful office asset management.
2. Low to zero mistake volume.
3. Successful event, meeting, and scheduling.
4. Successful issue management and resolution.
**Ginger Desk** is a diverse, inclusive, and equitable workplace where all employees, community members, practitioners, patients, and clients, whatever their gender, race, ethnicity, national origin, age, sexual orientation, identity, education, or disability, feel valued, respected, safe, and welcome. We are committed to a nondiscriminatory approach. We welcome applicants from diverse backgrounds and with diverse abilities.
**Salary**: $21-24.00 per hour, depending on experience
**Job Type**: Part-time
**Salary**: $21.00-$24.00 per hour
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