Office Assistant, Undergraduate Programs Assistant

4 weeks ago

Winnipeg, Canada University of Manitoba Full time

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The Office Assistant manages and supports the administrative functions for the Director, Clinical Education, the Director, Skills and Simulation, and the Director, Curriculum Integrity; and provides ongoing support to the College of Nursing Undergraduate Programs and works as part of the support staff team.

**The qualifications and experience we’re looking for**:

- Completion of a Community College or equivalent training program in a related discipline from a recognized institute required.
- Minimum 4 years directly related administrative experience required.
- Must have experience in organizing meetings and electronic minute taking.
- Must have experience dealing with students and the public.
- Experience working in a health care setting or post-secondary institution considered an asset.
- Experience with University undergraduate policy and procedures preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Must have advanced skills in use of related software, specifically MS 365 Suite (Outlook, Word, Excel, Teams, Forms, Power Automate, Shifts), HSPnet, Adobe Pro, Zoom.
- Must have excellent verbal and written communication skills and be able to communicate effectively with all levels of staff, students, and the public.
- Must have demonstrated strong organizational and multi-tasking skills.
- Must have excellent problem-solving ability and be able to assess and set priorities.
- Must be able to screen and triage concerns/questions/issues from faculty and public.
- Must be able to work independently with attention to detail to ensure completion of duties and responsibilities in a timely manner.
- Must be able to work cooperatively and effectively as part of a team.
- Must be able to cope effectively with shifting priorities.
- Familiarity with UM related software is preferred: Aurora, Ad Astra, Concur, UM Learn.
- Knowledge of The University of Manitoba rules and regulations, and College of Nursing regulations, especially those related to the admission and progression of undergraduate students would be an asset.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunitie

**Closing Date: August 21, 2023**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

**Job Types**: Full-time, Permanent

**Salary**: $43,516.20-$59,259.20 per year

**Benefits**:

- Dental care
- Paid time off

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2023-09-04

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