Administrator - Property Management and Leasing

21 hours ago

Kelowna, Canada Argus Properties Full time

**Administrator, Property Management and Leasing**

Argus Properties is Kelowna’s fastest growing privately owned and operated real estate investment and development companies. With over 50 years in business, we have a proven track record of success, and the expertise to provide exceptional service in the areas of leasing, project management, property management, and construction.

Headquartered in Kelowna, British Columbia, we believe in responsible and sustainable development in our communities. Our extensive portfolio of properties include; innovative commercial buildings, hotels, modern residential developments and versatile business parks.

We take pride in our dedication to excellence, our reputation for quality, and our promise to find or develop premium properties for our clients emphasizing value, quality, sustainability and efficiency.

At the heart of our business is innovation, and the hardworking dedication of our employees, our main building blocks.

**Why Join Argus?**
- The focus is you.
- Challenging work with leading-edge innovation.
- A company-wide commitment to training and development for all individuals.
- Recognized as an individual, unique and supported throughout your career.
- Talented and friendly co-workers who love a good laugh
- Company events where you can connect with the team.
- We are a diverse group of people, open to discussion and opinions

Reporting directly to the Director, Property Management, the Administrator, Property Management and Leasing provides support to both the property management and leasing departments, and, on occasion, the construction department. The individual will serve as a point of contact for internal and external communications on matters pertaining to lease and property management documentation, and responsible for procedural continuity between all departments, including accounting and corporate as appropriate.

The individual must enjoy working within an entrepreneurial environment that is fast paced, goal and result-driven, and community oriented. You will have experience preparing legal documents pertaining to real estate in a commercial rental environment; industrial, office, retail and bare land licenses, as well as contract documentation. You must possess the ability to exercise good judgment in a variety of situations, including matters where confidentiality and sensitivity are required, be professional, and handle yourself well in all situations. You will have strong written and verbal communication skills, be organized, and have the ability to effectively multi-task and prioritize tasks when faced with competing priorities and deadlines.

**Responsibilities**:

- Draft and produce all lease documentation within the company, including offers to lease and new lease agreements, renewals, amendments (extensions and relocations), assignments, surrenders, etc. This includes monitoring and tracking timelines to ensure each document moves through the process successfully and efficiently.
- Adhere to established leasing procedures, and offer ways to improve as appropriate. Be a liaison between the property management department, the leasing department, and (on occasion) legal counsel, in a variety of matters associated with the development of an agreement to lease (commercial) and to ease the incoming tenant experience.
- Preparation of lease abstracts and summaries to ensure accurate and current information, and appropriate distribution.
- Attend weekly lease department meetings, if required; prepare and update meeting agendas and distribute meeting minutes.
- Assist with the timely collection of performance deposit, rent and other receivables in accordance with the lease and established company policy.
- Perform corporate searches, credit checks, and property title searches. Prepare Net Effective Rent (NER) analysis, when required.
- Maintain tenant compliance in regard to sales reporting collection and updating in the system, collection, review and confirmation of tenant insurance, in accordance with the lease.
- Assist in the creation and implementation of marketing programs for all properties including website maintenance assistance and signage.
- Contribute to monthly performance and leasing reports for each department.
- Assist administration for the residential property management division, as required.
- Be periodic relief for reception, and on occasion, vacation/leave coverage for Executive Assistant.
- Other tasks as may be assigned by the Director, Property Management.

**Requirements**:

- 3+ years’ previous experience in similar administrative support role with a legal background in real estate conveyance, property management, leasing documentation and contracts.
- Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat and be an excellent communicator, both written and verbal.
- Yardi Voyager experience (or similar property management/accounting software) would be beneficial.

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