Executive Producer

4 weeks ago

Montréal, Canada Tait Full time

**Position Purpose**:
Provide executive level management of projects - developing and maintaining client relations, and
supervising all project elements including creative development, project milestones, budget, logistics, show management and guest experience. Act as both a team player, collaborating for maximum
**Essential Responsibilities/Accountabilities**
- Keep up to date on current events, industry trends, technology and resources, in particular personnel and potential clients
- Contribute to the RFP process as-needed, which may include leading RFP responses
(research, creative development, pitch deck, and in-person client pitches)
- Research, venue scout, and participate in brainstorming sessions & client outreach as required.
- Ask questions, seek feedback, and action changes.
- Take initiative, act responsively, and demonstrate a sense of urgency.
- Exemplifies Leadership at the highest level, earning the trust and respect of clients, team and staff alike
- Maintain focus for both client and internal projects
- Utilize outstanding organizational skills & time management skills to efficiently manage multiple projects and project team simultaneously
- Proficiency in supervising and management, both in projects and as a role model to the
producing team
- Provide thought leadership in tandem with the greater TAIT family.
- Strive for continuous improvement by placing an emphasis on both receiving and giving
feedback.
- Bring your ideas, provide plus/delta feedback and actively participate in all quarterly Check-In meetings
- Be collaborative, engaged, curious, and solution oriented.
- Accomplish Scorecard deliverables within the agreed
- up milestones.
- Represent the company as the first line of reference for client relationships
- Facilitate effective communication throughout a project, including both verbal and written
- Actively anticipate challenges & provide sound solutions
- Grow event capabilities with existing clients and bring new client opportunities to the company
- Manage expectations (Client, Venue, and Internal), provide feedback, and anticipate challenges before they arise
- Effectively plan and execute projects, with a focus on medium to large scale events. Taking full responsibility for the success of the project, to include but not limited to: Hitting client KPI’s, creating and maintaining budget and margin, resourcing the team and suppliers, successfully managing relationships with client, stakeholders, suppliers, staff and the greater TAIT team.
- Act as client lead and decision maker for said projects
- Focusing on the big picture, while empowering and supervising the project team to focus on details.
- Successfully budget and reconcile projects while leveraging internal and external resources while upholding expected margins
- Employ both creative and analytical thinking to successfully shape a client’s vision
- Act in an advisory capacity for team members’ projects.
- Liaise between client, internal teams, and event partners to ensure projects are completed on time & on budget
- Effectively communicate a client’s vision & collaborate internally to develop creative concepts & implement clear plans of action to meet brand objectives
- Own budgets & timelines, offering suggestions for efficiency & feasibility
- Oversee the development of communication strategy, ground plans & layouts, creative
concepts, show documents, onsite security & logistics, transportation, catering, etc.
- Work with project staffing team to outline staffing needs and fill roles as projected within the budget
- Perform assigned duties according to the policies and expectations prescribed by the company.

To perform this position successfully, each essential responsibility/accountability must be fulfilled satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the responsibilities and accountabilities outlined above.
Other duties may be assigned to meet business needs.

**Management Responsibility**
- Project Managers
- Project Admins
- Consultants
- Producers
- Project Coordinators
- Project Schedulers
- Project Accountants
- Translators
- BIM Managers
- Third-Party Vendors
- Designers
- Project Engineers
- Inspire and lead a diverse team, fostering collaboration and cooperation.
- Assess and evaluate employee performance, providing constructive feedback and coaching support career advancement opportunities.
- Organize and manage workflow to ensure employees understand their duties and tasks.
- Actively engage in process development, and continuous improvement to enhance efficiency and quality.
- Collaborate with other departments to align goals with the company's strategy.
- Drive performance excellence by setting goals, conducting timely evaluations, and taking
ownership of decisions and actions.
- Promote a culture of safety and compliance within the organization, ensuring a safe and
organized work environment.
- Foster an inclusive culture and align our

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