Executive Producer, Experiences

2 weeks ago

Montréal, Canada Rodeo FX Full time

Company Description

As a company founded and run by an artist, it's our mission to provide talented artists with the freedom and resources they need to deliver quality work and to thrive in a fun and creative environment. The Ads & Experiences division of Rodeo FX was born to immerse audiences in never-before-seen Experiences and to turn game-changing ideas into stories you can live and breathe; augmented stories. Ads & Experiences combined advertising production services include VFX, Experiences, Live Action, Editorial and Audio.

**Job Description**:
The primary role of the “Executive Producer (EP), VFX” is to act as an intermediary between the client and the Production Team on all awarded opportunities, ensuring that the client’s artistic and technical requirements are met, that any changes or additional direction is clearly communicated to the production team, all while representing the interests of Rodeo FX.

Focussing on Rodeo’s global & local agency and brand clients, the EP, VFX is responsible for the management of various production teams, they will oversee the production from start to finish on our marquee advertising VFX projects, and work to ensure respect of timelines, budgets, payment, and project delivery.

**Main responsibilities**:
**Production**
- Responsible for all awarded projects from start to finish, overseeing all aspects of creation and production, ensuring that the client’s vision and requirements are being respected by the Production and VFX team and maintaining regular communication with the production team;
- Communicate all key information to Producers and VFX Supervisors to maintain the profitability and creative vision of awarded projects such as schedules, bidding history, delivery expectations, creative expectations and any other work done during the bidding process;
- Oversee the assignment of key talent to projects, ensuring the right mix of skills and experience to meet the project requirements;
- Act as a liaison with the client throughout the life of the project, communicating any modifications to the project team on a timely basis. Communicate with clients on any major financial, scheduling or other matters, working to maintain a positive relationship. Negotiate major changes with clients, including changes to schedules, scope of work, etc;
- Ensure each project has clear objectives, set performance indicators and milestones. Monitor project performance, including respect of set timelines, resource allocation, approval of overtime and ensure that projects meet Rodeo FX’s high-quality standards. Discuss any discrepancies or issues with the relevant team, seeking solutions to keep the project on time and within budget;
- Oversee project invoicing, ensuring it is done in adherence with the client contract and monitor that revenue and gross margins meets expectations. Monitor collections, advising Senior Management of any issues.
- Review results of mid and post-mortem meetings and assessments, as well as any recommendations on improvements needed. Participate in improvement projects, as needed;
- Provide leadership to drive continuous improvement, make recommendations of best practices, design processes to increase efficiency and ensure implementation.

**New Business**
- In collaboration with the VFX Supervisor and Business Development, participate in the evaluation of costs, building & organizing the pitch team, creating treatment presentations, and bidding for potential projects;
- On project award, negotiating the Scope of Work (SOW) and Master Services Agreement (MSA) with the client.

**Team Management**
- Mentor VFX Producers by providing training and sharing their knowledge of production management, client relations, business development and any other matter that can help them develop their skills. Communicate any recurring training needs to the Head of Department;
- Review the performance of their production team and ensure that they receive feedback on a regular basis through the mid and post mortem process. Conduct annual performance reviews and make recommendations for salary reviews;
- In conjunction with Department Managers, responsible for the management of performance of their production team including deciding on promotions (levels and/or positions), disciplinary or performance issues, and terminations.
- Actively monitor the work climate in his/her team, taking steps to encourage and ensure the maintenance of a positive work environment and adherence to company values;
- Positively represent Rodeo FX within the VFX and related communities, both locally and in the worldwide market, to further grow the company’s reputation as an industry leader.

**Qualifications**:

- Minimum of 10 years of production experience in interactive &/or live event technology;
- 5 years of management experience and client management;
- Excellent knowledge of GSuite and Microsoft Office;
- Strong knowledge of Shotgun or similar (Asana) project management software

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