Customer Service Representative, Hmms

3 weeks ago

London, Canada St. Joseph's Health Care London Full time

Posting # 52019 - [ Non-Union ]

Customer Service Representative, HMMS

HMMS
Healthcare Materials Management - London, ON
Full Time

HMMS is a joint venture between St. Joseph's Health Care, London and London Health Sciences Centre, that has been operating since 1997 providing consolidated functions of Sourcing, Contract Management, Purchasing, Accounts Payable, Logistics, Supply Chain Systems and Inventory Management for the London Hospitals and numerous healthcare organizations throughout Southwestern Ontario.
- As a full service supply chain organization, HMMS interacts with over 9,000 suppliers to provide an item catalogue of over 90,000 active items.- The primary purpose of this role is to ensure consistent and timely messaging in response to customer inquiries related to all of the services HMMS provides. This involves responding to customer requests or redirecting to the appropriate HMMS area for handling within Customer Relations Management (CRM) system. Additional responsibilities include placing orders on behalf of strategic customers including Renal Home Patients and will be the first point of contact for HMMS? customers on behalf of HMMS.
- The 3 main areas of responsibility for this role are:

- 1. Generate Requisitions for identified customers- Renal Home Patients
- Renal Satellites
- HMR customers
- HMMS operations
- Requisition updates
- Returns for all customers
- Req Approval for Overrides

2. Resolving Customer Requests- Review and assign all customer inquiries/requests/concerns within the Customer Relations Management (CRM) system.
- Requires general knowledge of all areas

3. Measuring Customer Satisfaction- Productivity KPI tracking (manual and technology logging of issues)
- Conduct Periodic Customer Surveys

**Essential Qualifications**
- Post-secondary education (Health or Business related diploma or degree).
- Demonstrated superior customer service.
- Organized with a very strong attention to detail, time management & ability to manage multiple priorities,
- Excellent oral and written skills
- Comfortable with technology
- Ability to work independently and collaboratively.
- Ability to work in a fast paced environment.
- Demonstrate initiative
- Strong interpersonal and verbal communication skills in order to deal tactfully and effectively with internal/external contacts at all levels;
- Proactive, respectful, positive and professional attitude
- Highly motivated, creative thinker with demonstrated problem-solving skills
- Experience interacting and communicating with a wide variety of positions within an organization

**Preferred Qualifications**
- Experience within the health care industry is preferred
- Customer Service work experience is preferred
- Proficiency in French would be an asset

**Immunization Requirements**
- Provide documentation you have received two doses of the Covid-19 vaccine and a written commitment to follow any future Public Health recommendations and St. Joseph's Health Care London policies and processes related to Covid management in the workplace
- Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
- Provide documentation of the Tuberculosis skin testing

**Posting date**: November 09, 2023
**Submission deadline**: November 15, 2023

**Wade Baillie, Human Resources**
- Your interest in this opportunity is appreciated._
- Only those under consideration will be contacted._

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