
Administrative Assistant
4 weeks ago
**Administrative Assistant, FAM DESIGN**
**FAM /fam/ noun**
one’s family. a circle of close friends.
**Who We Are**
Founded in 2020, FAM DESIGN specializes in high-end residential interior design with a quickly evolving commercial portfolio. The studio offers a turnkey service from conception through execution, focusing both on the construction and furnishing aspects. We are a small but colourful bunch with big dreams.
**The Role**
**The Responsibilities**
- Conduct discovery calls with potential clients
- Provide hourly estimates to potential clients, and coordinate official agreements
- Help manage project schedule and deliverables
- Assist and plan presentations for meetings
- Support requests from the design team during projects. Ex. search for finishes, correspond with representatives for pricing, document meeting minutes, etc.
- Create quotes for Clients and/or office needs
- Place orders, provide payments, track orders, and follow-ups
- Compile and prepare purchase tracking reports, and validate budgets
- Schedule deliveries
- Invoicing
- Communication with clients, suppliers and/or accountants in relation to quotes, orders, payments, and invoicing
- End of project analysis
- Answer the phone and greet customers
- Ensure the turnover of office supplies and run errands
- Request samples for new collections and organize materials library
- Make arrangements for overseas projects, industry events, coordinate travel and accommodation
**Requirements**:
- 1 to 3 years of experience
- Proficient with MS Office, in particular, Excel, GoogleDrive, Quickbooks and Asana
- Bilingual: French and English (verbally and in written)
- Ability to travel in and around Montreal
**Work Location**: 5330 Royalmount Ave, Montreal QC H4P 1G9
We require that all employees work in person at our office location.
Remote working is not accepted at this time.
**Expected start date**: As soon as possible
**Salary**: $42,500.00 per year
**Benefits**:
- On-site parking
- Paid time off
Schedule:
- Monday to Friday
Supplemental pay types:
- Overtime pay
Work Location: In person
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