Property Manager

6 months ago

Saskatoon, Canada The Salvation Army Full time

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

**Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Core Values** The Salvation Army Canada and Bermuda has four core values:
**Hope**:We give hope through the power of the gospel of Jesus Christ.

**Service**:We reach out to support others without discrimination.

**Dignity**: We respect and value each other, recognizing everyone’s worth.

**Stewardship**:We responsibly manage the resources entrusted to us.

The Property Manager, in collaboration with the Executive Director, will be responsible for the safety, security and appearance of all properties for Crossroads Residential Services, as well as for the Beaver creek Camp property, under the supervision of DHQ for the camp portion of the responsibility. This position ensures that services are provided in alignment with the agency’s Vision, Mission, Values and Strategic Directives using strength-based approach that promotes excellence in service delivery in an effort to maximize quality and efficiency of operations.. The incumbent is considered a contributing member of the Crossroads Management Team and plays a key role in promoting a positive, vibrant and healthy workplace.

This is a full-time position at 40 hours per week.

**KEY RESPONSIBILITIES**:
**General Management**
- Serves as a point of contact with DHQ/THQ Properties Department on behalf of Crossroads.
- Serves as point of contact for all properties; builds and maintains master schedules for Crossroads Residential Services, including facility usage and outside bookings.
- For Crossroads, acts as the liaison between internal and external facility users; communicating event set ups, special requests, schedule changes and facility interruptions. (Not for Beaver Creek)
- Participates in internal and external committees as appropriate. Is a member of the Management Team and Workplace Health and Safety Committee.
- Assists the Executive Director with the planning and development of long-range programs for capital equipment replacement and capital projects.
- Creates and maintains booking system, ensuring accuracy to avoid conflict situations. (Not for Beaver Creek)
- Participates in development of budget for the facilities to address maintenance needs.
- Identifies and recommends actions that will improve the functioning of the department/service and ensures implementation of approved actions.
- Participates in resolving participants, staff & vendor complaints, using established processes.
- Oversees all IT functions such as: equipment, contact with IT vendors, key cards etc.
- Oversees all Security functions such as: Security Company, fire equipment, cameras, keys.
- Sources and maintains a list of qualified contractors for trades often needed.
- Develops and monitors emergency procedures and ensures that all staff are aware of procedures and are trained; participates in periodic fire drills.

***Maintenance**
- Coordinates ongoing maintenance and inspections to comply with all relevant laws, codes, and organizational policies.
- Establishes and maintains routines for staff that follow Workplace Health and Safety requirements.
- Ensures that necessary steps are taken to maintain all properties in a functional state.
- Ensures all policies and procedures related to the maintenance program meet federal and provincial standards and promote safe work practices.
- Establishes schedules to monitor routine testing of safety and mechanical services. (fire and electrical systems, etc.)
- Develops and implements operational plans for maintenance, including benchmarks for services and preventative scheduling for the structures, mechanical plants, vehicles, telephone systems, security systems, etc.
- Organizes and maintains a Preventative Maintenance Program for equipment across all departments.
- Coordinates facilities upkeep including arranging for any repairs.
- Accompanies all external agencies on tours and regular inspections of the physical plant (Health inspectors, Provincial Fire Commission inspectors, Workplace Health and Safety inspectors, Saskatchewan Labour inspectors, etc.) Completes recommendations made by the inspectors in a timely manner.
- Ensures all snow removal functions are carried out as required.
- Responds to routine enquiries/user requests while providing general information regarding rentals of facility space. Explains processes, timelines and forms required for facility booking
- Records information on any complaints, responding to those of a minor nature and forwards others to the Executive Director for resolution.
- Works with Senior Management Team to establish and maintain routines for staff that follow Infection Control and Workplace Health and Safety requirements in all facilities.
- Ensures that equi

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