Administrative Assistant to The Vp of HR

4 weeks ago

Toronto, Canada Easton's Group of Hotels Inc. Full time

Looking for a career change? Join one of Canada’s most successful and multicultural Hospitality companies, that strives to take your talent to the next level. With 19 hotels owned and managed by Easton’s Group of Hotels, and a further 6 in development, your passion, collaboration, and voice will be an excellent addition to our growing Organization. As a company, we strive to provide exceptional benefits, perks, and growth opportunities to all our employees.

If you have a passion for exceptional service delivery, are results driven and appreciate the recognition, Easton’s is your career partner of choice.

The Easton's team believes that excellence is achievable only in an environment that embraces and promotes Equity, Diversity & Inclusion (ED&I). Our company is challenging the way we work, think, and develop an inclusive workplace. Our commitment to ED&I allows us to achieve our vision and mission and ensure a more equitable future for all.

**Office Location: Easton's Group of Hotels Corporate, 970 Dixon Road, Toronto, M9W1J9**

**Benefits**:

- Health, Dental & Vision Care
- Hotel Discounts at IHG, Hilton & Marriott properties
- Onsite Parking
- Employee Milestone Events

**Overview**

**What you will be doing?**
- Manage the VP of HR’s calendar, including scheduling meetings and appointments
- Prepare and distribute correspondence, memos, reports, and presentations on behalf of the VP of HR
- Coordinate and schedule interviews, meetings, and other HR-related events.
- Assist in the preparation of HR documents, such as job descriptions, offer letters, and employee handbooks.
- Maintain accurate and up-to-date records, databases, and filing systems.
- Assist with special projects and initiatives as assigned by the VP of HR.
- Conducting per-screening, interviews, and reference checks
- Assist with on-boarding, including preparing new hire packages and completing new hire documents and checklists.
- Maintain database and relationship of all recruitment, websites, industry partners and college recruitment agencies and partners.
- Maintain and communicate recruitment metrics.
- Update and design new SOP's and procedures
- Assist the Corporate HR Department in administrative duties, projects, and employee events.
- Maintain the Company’s HRIS system including the recruitment site and advise hotels of changes, updates, and enhancements

**What are the requirements for this role?**
- Proven experience as an administrative assistant or similar role, preferably supporting senior executives or HR professionals
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication and interpersonal skills, with the ability to interact professionally
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Special consideration will be given to those who exhibit exemplary performance.
- Strong decision making
- Outstanding oral and written communication skills.
- Excellent Organization and time management skills

**The statements in this job description are intended to describe the essential nature and level of work being performed. They are not intended to be ALL responsibilities or qualifications of the job.

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