Corporate Secretariat Officer

7 months ago

Montréal, Canada Business Development Bank of Canada Full time

We are banking at another level.

Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered to act. It also means being at the centre of ambitious economic and financial projects to see further and to do things differently, to fuel the success of Canadian entrepreneurs.

Choosing BDC as your employer also means:
- Flexible and competitive benefits, including an Employee Savings and Investment Plan where BDC matches part of your voluntary contributions, a Defined Benefit Pension Plan, a $750 wellness and health care spending account, to name a few- In addition to paid vacation each year, five personal days, sick days as necessary, and our offices are closed from December 25 to January 1- A hybrid work model that truly balances work and personal life- Opportunities for learning, training and development, and much more...

POSITION OVERVIEW

The Corporate Secretariat Officer is responsible for assisting the Corporate Secretariat Office in an administrative capacity, performing duties for the planning, organization and coordination of Board meetings and maintenance of corporate records of the Bank. He or she helps ensure the efficient administration of the department’s day-to-day activities in order to meet its needs and achieve its objectives.

CHALLENGES TO BE MET- Collaborate in the planning, organization and coordination of Board meetings and other committee meetings, including Board agendas, preparing Board books, updating and distributing materials, preparing draft minutes- Work closely with and act as a liaison between Board members and members of different committees, as well as members of senior management- Organize the weekly Credit/Investment & Risk Committee meetings- Working in collaboration with the Assistant Corporate Secretary assist him or her with his or her duties and research information relating to various requests and draft reports- Assist in the administration of the department’s day-to-day operation by performing regular duties such as paying Director’s fees, various invoices and Director’s expense reports, updating documents, compiling statistics and providing administrative support services- Participate in the development and maintenance of the corporate secretariat team site- Maintain corporate records and documentation relating to the Bank, its subsidiaries as well as Board and different committees up-to-date and stored appropriately, as required by law- Maintain the database systems for files related to the department’s activities in an efficient, timely and diligent manner- Conduct any other related tasks as directed

WHAT WE ARE LOOKING FOR- Degree or certificate in paralegal technology, law clerk, or equivalent experience- At least three years of relevant experience, preferably in a legal department or corporate secretariat office- Familiarity with legal concepts, terminology and procedures- Understanding of how a corporate secretariat office operates- Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint), Microsoft Access and other computer systems and software- Superior time management and priority-setting skills- Ability to adapt to frequently changing priorities while continuing to pursue key portfolio objectives,- Excellent written and oral communication skills- Ability to work independently and under pressure- Initiative and discretion- Customer service orientation- Teamwork oriented and information sharing,- Bilingualism (French and English) is required

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