Receptionist/office Admin

1 week ago


Montréal, Canada Glencore Full time

Monday to Friday 8am-4pm

**We have recently inaugurated our new office, but someone is missingYOU**

***

**Be the smiling face people see when they arrive and use your interpersonal skills, administrative competencies and initiative to ensure the smooth running of the office.**

***

**About the role**

***

As a receptionist / administrative assistant, you will offer a warm welcome to employees and guests, in addition to performing various administrative tasks to support the diverse teams. Don't worry, you won't spend your day answering the phone: the volume of calls is low.

***More specifically, you will be expected to**:
***
- Greet guests courteously and direct them to the appropriate people;
- Open, sort and distribute mail and delivered merchandise;
- Prepare mailings and outgoing mail;
- Order office supplies;
- Follow up on invoices for accounts payable and keep the register up to date;
- Do light housekeeping duties in the kitchen, order kitchen supplies and keep inventory up to date;
- Coordinate the planning of internal meetings (order meals for participants, book meeting rooms);
- Book flights and hotels for office employees, track them and keep the register up to date;
- Update various directories (telephone, parking, etc.);
- Train and support new employees in their integration and in their learning of work methods.

***Do you have what it takes?**
- Completed high school diploma or any other training related to the position;
- At least one year of experience as a receptionist, in secretariat or in customer service. Experience in a corporate environment is an important asset;
- Fluency in a computerized environment and basic skills with Microsoft Office suite software;
- A friendly and approachable manner, a positive attitude and be a self-starter;
- Excellent interpersonal et communication skills with a strong focus on delivering excellent customer service;
- Flexible, autonomous, resourceful;
- Ability to manage multiple tasks and priorities at once as well as work under pressure.

**Language**: Bilingualism (French/English). Knowledge of Spanish is an asset.

**Schedule** : 8am-4pm, Monday to Friday.

*


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