International Recruitment Assistant

3 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> Continuing Studies- Posting Close Date- 24 May 2023- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,360.00 - $4,495.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- PB8- Hours of Work- Monday - Friday; 8:30 am - 4:30 pm- Start Date- 6/15/2023- End Date- 6/14/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement
- Job SummaryThe International Recruitment Assistant (Assistant) provides administrative support and coordination for the international recruitment unit within the Division of Continuing Studies. Responsibilities include agent management, tracking and shipping recruitment materials, general office duties and administration.

This position reports to the Lead Coordinator, International Recruitment, but works closely with and receives guidance from other recruitment coordinator(s) on the team.. This position is a key resource for the recruitment unit and must have a solid understanding of the Division and the program areas they are recruiting for.

This position is fast-paced, challenging and requires excellent communication and organizational skills.
- Job Requirements**Experience**:

- 3 years practical experience working in a professional office environment, preferable in a post-secondary or institutional environment

Preference will be given to applicants with:

- Knowledge of UVic policies, procedures and regulations regarding students.
- Knowledge of UVic systems such as Brightspace, FAST and Banner.
- Working in an international educational environment, providing international student support.

**Knowledge, Skills and Abilities**:

- Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
- Office Administration skills - managing processes, tracking resources, calendaring.
- Ability to prioritize and manage time and tasks with attention to detail.
- Ability to provide exceptional client-service.
- Ability to develop and maintain positive relationships.
- Basic understanding of accounting principles.
- Proficient with Microsoft Office, Word, Outlook, Excel, PowerPoint, PowerBI.
- Ability to be culturally sensitive.
- Ability to take initiative and to problem-solve.

**Competencies**:

- Focus on Quality: Continuously monitor the quality of work, and where possible, identify opportunities to update systems, spaces, processes and policies to maximize efficiency and improve how things are done.
- Provide Excellent Service: Understand the needs of those served and provide reliable and responsive service.
- Remain Agile: Adapt to changing business needs, conditions, and work responsibilities.
- Develop Partnerships: Identify ways to promote collaboration, partnership and cross-divisional activities that share knowledge and pool resources to get things done.

**Territory acknowledgement**

We acknowledge and respect the lək̓ʷəŋən peoples on whose traditional territory the university stands and the Songhees, Esquimalt and W̱SÁNEĆ peoples whose historical relationships with the land continue to this day.

**Equity and Diversity Statement**

**Accessibility Statement

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