Receptionist at Notary Office

3 weeks ago


Maple Ridge, Canada Cassandra Coolin Notary Public Full time

**Overview**:

- High level of proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat
- Excellent written and verbal communication skills
- Exceptional word processing and proofreading abilities
- Ability to prioritize and multitask
- Strong attention to detail, organizational skills
- Punctual and reliable
- Capability to work independently with mínimal direction in a team-based environment

**Responsibilities for the position include, but are not limited to**:

- Handling incoming and outgoing mail, faxes, couriers,
- Communicating with clients and scheduling appointments
- Information gathering for conveyancing transactions
- Opening and closing client files and maintaining a current filing system
- Bank Runs: Depositing funds to local banks & local legal offices in the Maple Ridge area
- Maintaining office supplies
- Experience with LTSA, BC Online, and Pro-Suite would be a strong asset
- Greet clients and visitors in a courteous and professional manner
- Answer and direct phone calls, taking messages when necessary
- Schedule appointments and manage the office calendar
- Assist with basic clerical duties such as filing, scanning, and faxing
- Maintain a tidy reception area and conference room

**Experience**:

- Previous experience as a receptionist, preferably in a legal or office setting
- Proficiency in using phone systems and computerized scheduling software
- Strong clerical skills with attention to detail

Our office hours is Monday to Thursday 9am-5pm & Fridays 9am - 4pm. There is no overtime, evenings or weekends. We also close between Christmas and New Years every year to enjoy time with family and friends.

**Job Types**: Full-time, Permanent

Pay: $18.00-$19.00 per hour

Expected hours: 39 per week

Flexible Language Requirement:

- English not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

Application deadline: 2024-04-21
Expected start date: 2024-05-01


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