Receptionist

2 weeks ago


Maple Ridge, Canada Ridge Notaries Full time

**Position overview**

Act as the first introduction to the business by providing information to clients and stakeholders. Perform routine administrative functions such as drafting correspondence and documents, diary management, organizing and maintaining paper and electronic records and ensuring smooth office operations.

**Key Accountabilities**
- Provide excellent customer service when warmly welcoming clients and answering inquiries.
- Provide information about notary services and assist with initial inquiries.
- Take client identification, scan and return to the notary.
- Receive and organize documents from clients, ensuring accurate record-keeping and confidentiality.
- Collect and enter client or stakeholder details and ensure the smooth flow of information when forwarding to appropriate staff.
- Actively manage the office calendar, schedule and confirm client appointments while ensuring optimal scheduling for clients and the notary public.
- On behalf of the Notary(s), draft correspondence, and other documents as needed, from notes or templates.
- Manage physical and electronic records by scanning, filing and shredding.
- Perform ad hoc accounting duties including; invoices for clients, bank deposits, close debit and tally accounts on a weekly basis and provide associated documents to bookkeeper on a monthly basis.
- Maintain, organise and restock office supplies and service equipment as needed.
- Ensure meeting rooms and reception are stocked with brochures, pens and business records.
- Process incoming and outgoing mail, manually or electronically.
- Ensure the smooth flow of information and coordination of office procedures.
- Attend to tasks, research, follow up, and other duties as may be requested by the Notary(s) or team members.

**Job Types**: Full-time, Permanent

**Salary**: $19.00 per hour

**Benefits**:

- Extended health care

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- legal administrative: 1 year (preferred)

Ability to Commute:

- Maple Ridge, BC V2X 6H9 (required)

Work Location: In person

Application deadline: 2023-11-15
Expected start date: 2023-11-20


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