Marketing Advertising Assistant

3 months ago

Toronto, Canada Mount Pleasant Group Full time

**Employer**: Mount Pleasant Group of Cemeteries

**Position**:Marketing Advertising Assistant

**Terms of Employment**:Full-time / Permanent

**Location**:Toronto, Ontario

**Employment Address**:500 - 65 Overlea Boulevard, Toronto, Ontario, M4H 1P1

**Hours of Work**:37.5 hours/week

**Language**:English

**Benefits**: Eligible for discretionary bonuses and/or salary increases in accordance with company policy.** **Eligible for disability, pension, dental insurance and extended medical insurance.

**Salary**:$ 29.33 CAD / hour

**Duties**:

- Schedule and confirm appointments and meetings as well as coordinate request details with sites
- Order office supplies and maintain inventory
- Set up and maintain manual and computerized information filing systems such as gathering analytics metrics from agencies to be organized into templates
- Compile data and statistics to conduct research in assistance with project requests
- Prepare tracking reports for lead generation vehicles, summarizing leads generated and corresponding sales conversion metrics
- Provide PIPEDA/CASL support related to advertising initiatives
- Make monthly updates to the database to reflect changes from Unsubscribes/Opt-out requests
- Cleanse eNewsletter mailing list data ports before issuing to agency
- Answer telephone and electronic inquiries and monitor eNewsletter mailbox and work with Sales Admin. Assistant to ensure lead requests are tracked and responded to in a timely manner
- Prepare business card artwork, secure approvals, and send updated business card artwork to Purchasing.
- Manage inventories of collateral and promotional products in Marketing Stockroom and at off-site storage facility
- Coordinate collateral and promotional product releases requested by sites and sales team
- Assist with artwork creation for one-off sales and support requests
- Proof-reading assistance on various advertising and collateral support projects
- Coordinate with Community Outreach Specialist regarding tradeshow and outreach promotional materials
- Determine and establish office procedures such as coding and tracking Marketing Plan invoices
- Prepare, edit/proofread correspondence and ensure invoices are submitted by vendors in a timely manner
- Commit to work within an inclusive team that enables MPG to better understand and connect with the diverse communities it seeks to serve
- Model the team’s commitment to inclusion, diversity, equality and accessibility through their words and actions
- Assist with Marketing, Communications and Outreach team’s vacation process and tracking in Navision
- Perform other marketing-related administrative and/or clerical duties, as assigned by the Manager, Advertising & Analytics

**Requirements**:

- Can effectively communicate (verbal and written) in English, with additional preference given to those who can also communicate in Chinese (not mandatory)
- Degree/Diploma in Communications, Public Relations or Marketing or other related disciplines; or equivalent combination of work experience, training and education
- At least two (2) years’ clerical experience working in a comparable roles
- At least two (2) years of experience in marketing
- Can effectively communicate (verbal and written) in English, with additional preference given to those who can also communicate in Chinese (not mandatory)
- Experience working for organizations within the not-for-profit sector preferred
- Experience working in a relationship or partnership with diverse communities and within contexts where there is a focus and commitment to equity, diversity, and inclusion.
- Strong interpersonal skills to allow for the ability to build effective relationships within own team and with key stakeholders
- Excellent priority setting, analytical and problem-solving skills
- Demonstration of a high degree of cultural competency and a commitment to supporting diverse and inclusive teams and relationships with external stakeholders
- Knowledge of marketing analytics tools is helpful (Illustrator, Photoshop, InDesign) and MS Office, especially Microsoft Excel and PowerPoint
- Strong organizational skills and ability to manage multiple priorities and deadlines
- Creative, detail oriented and ability to take initiative
- Intermediate proficiency of Windows and MS Excel, PowerPoint, Word and Outlook

At Mount Pleasant Group, we believe our strength is in the passion of our people, and value the unique skills and experiences each individual brings to the team. We embrace diversity and are committed to creating an environment where all individuals are respected, supported and can be their authentic self. We are dedicated to building an inclusive workforce that will allow us to collaborate on deeper levels and better serve the richly-diverse communities of which we are privileged to be a part. We encourage applicants of all backgrounds, experiences and identities who are equally committed to diversity, equity and inclusion.

The Mount Pleasant Grou

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