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Administrative Assistant, Phsa Laboratory
1 month ago
**Administrative Assistant, PHSA Laboratory**
Site Lab Admin
New Westminster, BC
In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
Performs secretarial, administrative and medical transcription duties for the Laboratory Medicine and Pathology Program both at the assigned site and within the Lower Mainland Pathology and Laboratory Medicine service.
**What you’ll do**
- Provides administrative support to the Laboratory Medicine and Pathology Program at the assigned site and within the Lower Mainland Pathology and Laboratory Medicine service, including the Operations Directors, Medical Directors, Site Laboratory Manager, Laboratory Scientists and other support staff.
- Performs data entry, transcribes medical dictation, collates consultations and histories.
- Performs secretarial and administrative duties such as screening incoming materials, prioritizing items for the individual attention, responding to inquiries by drafting correspondence, inputting payroll, and preparing minutes/reports and agendas for meetings.
- Maintains inventory as required and as per documented levels, including ordering of QC materials, proficiency products and reagents.
- Schedules appointments/meetings and determines urgency of requests in order to respond to scheduling requirements.
- Sets up and maintains departmental filing, prepares correspondence and related materials; gathers, compiles, enters and generates reports for statistical use.
- Provides administrative support in the review of departmental standards and procedures; develops and modifies standardized documentation.
- Maintains office supplies according to pre-determined re-order levels; arranges for maintenance and repair of equipment such as transcription and photocopying equipment.
- Performs other related duties as assigned.
**What you bring**
Qualifications
- Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years’ recent related experience or an equivalent combination of education, training and experience.
Skills & Knowledge
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Ability to keyboard at 60 wpm
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Ability to organize work
- Ability to operate related equipment.
- Physical ability to carry out the duties of the position.
**What we bring**
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vacation entitlement and accruement.
- PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
- Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.
**Job Type**:Temporary, Full-Time - Until return of incumbent
**Wage**:$30.54 / Hour
**Location**:330 E Columbia St, New Westminster, BC V3L 3W7
**Closing date**:Applications accepted until position is filled
**Hours of Work**:0700-1500; 0730-1530; 0800-1600; 0830-1630; 0900-1700 (Monday to Friday)
**Requisition # **173490E
**What we do**
Provincial Laboratory Medicine Services (PLMS) provides laboratory testing at 31 sites across the lower mainland and central coast of BC, including acute care hospital laboratories and specialty laboratories.
PLMS is part of the Provincial Health Services Authority (PHSA).
PHSA and PLMS are committed to employment equity, encouraging all qualified indiv
