Administrative Assistant

2 weeks ago

Hamilton, Canada Acorn Counselling Full time

**Job Summary**:
**Key Responsibilities**:

- Maintain and update clinic operation systems to ensure smooth day-to-day activities.
- Capture and input client and business data accurately into dedicated spreadsheets.
- Monitor and manage electronic health records, ensuring compliance with HIPAA and other regulations.
- Generate, analyze, and present monthly reports on business growth and strategic developments.
- Facilitate efficient client management, including tracking appointments, follow-ups
- Coordinate with healthcare professionals and administrative staff to optimize clinic workflows.
- Schedule appointments and manage clinic calendars for staff and clients.
- Maintaining client confidentiality
- Assist with billing, accounting, and other financial tasks as needed.
- Implement and uphold a system for managing office inventory, supplies, and equipment.
- Contribute to team efforts by accomplishing related tasks as needed.

**Qualifications**:

- Associate or bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
- Minimum of 2 years of experience in an administrative role, healthcare setting preferred.
- Strong proficiency in Google Workspace, and experience with data management software.
- Excellent organizational skills with an ability to think proactively and prioritize work.
- Outstanding written and verbal communication skills.
- High attention to detail and problem-solving skills.
- Demonstrated ability to operate standard office equipment.
- Familiarity with medical terminology and mental health practices is advantageous.
- Ability to handle confidential information with discretion and professionalism.

**What We Offer**:

- Professional development opportunities.
- Flexible schedule
- Hybrid work model: in office days and work-from-home options
- A supportive work environment focused on staff well-being and patient care

**Application Instructions**:
**Job Types**: Full-time, Part-time

**Salary**: $18.00-$23.00 per hour

Expected hours: 10 - 25 per week

**Benefits**:

- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Wellness program
- Work from home

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Ability to Commute:

- Hamilton, ON L9C 7N4 (required)

Work Location: Hybrid remote in Hamilton, ON L9C 7N4

Application deadline: 2024-03-24

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