Executive Coordinator, Issb

3 months ago

Montréal, Canada IFRS Foundation Full time

**Location**: Montreal, Quebec (Canada)
**Duration**: Permanent, hourly
**Salary**: Competitive, plus benefits
**Hours**: 40 hours per week

**About the role**:
**Team**: International Sustainability Standard Board

**Reports to**: Manager—Executive Coordinators

**What we are looking for**:
**Specific responsibilities will include**:

- Diary management across multiple time zones, including booking meeting rooms, dial in details, and external AV if required.
- Manage extensive, detailed and frequently changing national and international travel arrangements, including:

- completing/securing visas and other travel documentation; and
- itinerary planning.
- Processing expenses and credit card reconciliations.
- Scheduling meetings and events, often with multiple internal and external participants internationally, requiring regular liaison with internal and external counterparts to co-ordinate availability.
- General administrative support, as requested e.g. correspondence, arranging dinners.
- Assisting with the smooth running of the office, this could include ordering taxis, couriers, booking and ordering lunches, meeting rooms, office stationery and other general office supplies.
- Undertake ad hoc projects as and when required.

**Required skills and experience**:

- Must be bilingual in French and English (fluency in speaking, reading and writing).
- Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
- Previous experience of supporting senior-level executives in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
- Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
- Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both in-person and remotely.
- High level of autonomy and resourcefulness and strong problem-solving skills.
- Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately
- High level of integrity and professionalism; ability to handle confidential or sensitive matters with discretion and to exercise judgement to determine the appropriate course of action, referral or response.
- Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.

**To Apply**:

- detailed CV/resume; and

**Closing date**: Ongoing

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