Billing Clerk
3 months ago
**About the Opportunity**
If you're someone who enjoys working with numbers, is a self starter and thrives in a collaborative environment, our Financial Stewardship team is looking to add a billing clerk. Our 19 person financial stewardship team serves the financial and accounting needs of our entire company. With the continued growth of our Company and expanding services and geographies, we are looking for an individual who is interested in building their career with us and has a desire to contribute to the financial stewardship of our company. In this role, you will work closely with existing team members, Branch Leaders, Project Leaders, Project Coordinators and Administration Team members to help ensure the smooth and efficient delivery of our accounting services.
More specifically, this position includes the following:
- Prepare and send draft billing package to project coordinators and project leaders.
- Work collaboratively with branch team members and project leaders to create invoices.
- Provide monthly reports to branches.
- Review and approve new project requests to ensure to accurate setup.
- Record bank deposits into accounting software accurately and in a timely manner.
- Review and post timesheets on a weekly basis.
- Provide guidance to internal staff and branches on project billing, costing and accounts receivable related inquiries and processes.
- Maintain new and existing client information.
- Reconcile monthly invoice generation and follow up on any discrepancies.
- Identify opportunities for improvement.
- Travel to branches as required.
**About You**
- You are an excellent communicator and listener - can clearly articulate thoughts and ideas both verbally and in writing.
- You have a strong attention to detail and the ability to continually deliver high-quality work.
- You are service-oriented and committed to the success of their colleagues.
- You are collaborative and enjoy working with others to create the most effective results.
- You have the ability to work independently and meet time-sensitive deadlines.
- You are curious and enthusiastic with a demonstrated passion for learning.
- You have the ability to build and maintain trusted working relationships.
- You are proactive and committed to continuous improvement.
- You can focus and prioritize - can thrive in a fast-paced environment and handle multiple deadlines.
- You are flexible, innovative, and able to solve problems creatively.
- You are proficient in Microsoft Excel and are familiar and comfortable working with numbers.
**About Us**
Urban Systems is an employee-owned interdisciplinary community consulting firm with deep Canadian roots. We are united in our mission to transform communities everywhere into vibrant places where people want to live today, tomorrow, and forever.
At Urban Systems, vibrant communities are everything—including our own work community. Since 1975, we have grown to more than 700 people with 18 offices across Canada. Every day, our purpose-driven team works closely with our clients and their communities to deliver impactful work. We are proud to work with diverse clients, including Indigenous communities, all levels of government, commercial and residential land developers, and the natural resource sector.
We care for our communities and for our people. It's our differences that make us exciting, and our shared belief in Urban Systems that binds us together. We're searching for the creative and passionate and the curious and courageous to join us in creating meaningful and generational change in communities.
**Our Commitment to You**
Are you looking for opportunities to participate in challenging projects and work with multiple stakeholders? Join a diverse and supportive group of professionals at Urban Systems and take part in impactful work building vibrant communities across Canada. Here's what you can expect as a team member at Urban Systems:
- **Competitive Compensation and Benefits.** You'll receive competitive compensation, extended health, dental, vision care coverage, and more. **This position will have a salary range of $55,000.00 - $60,000.00 per year based on a 40-hour work week. **The range is negotiable based on your skillset and experience.
- **Paid Time Off. **We encourage all team members to take time off to recharge and spend time with loved ones. Enjoy 3 weeks of paid vacation to start, in addition to statutory days off throughout the year.
- **Learn and grow. **Your professional growth & development is supported here. You are encouraged to take initiative and shape your career through coaching, in-house learning, technical courses, and more.
- **Work with Interdisciplinary Teams. **Amazing things happen when you mix creativity, curiosity, teamwork, and a strong desire to collaborate and innovate. You will be part of diverse, interdisciplinary teams to deliver important projects for our clients and their communities.
- **Flexible Hours & Work Environment. **You have a
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